Hawaii Works | Project Administrator – $65k–$75k/Year

HTM Contractors; Honolulu (HI); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical and dental coverage

Paid time off

Holiday pay

Birthday pay

Life insurance

401(k) with company match

Job summary

HTM Group is hiring a Project Administrator to support coordination, documentation, and administration of our construction projects in Hawaii. This in-office, full-time role serves Project Managers, maintains project records, and ensures administrative requirements are completed accurately and on time.

Based in Hawaii, the position emphasizes organized, detail-oriented professionals who can manage documentation standards, 48-hour submittals, and invoice processing while coordinating with field

Qualifications

• Experience in construction or project coordination preferred.
• Strong understanding of construction documentation (submittals, RFIs, as-builts).
• Familiarity with cost coding, invoice processing, and billing support.
• Strong organization and document control skills.
• Ability to meet strict deadlines (48-hour submittals, weekly invoices, daily logs).
• Excellent attention to detail and audit-ready records.
• Strong written and verbal communication skills.
• Proactive follow-up with field teams, vendors, and project teams.
• Enforce documentation standards and corrections.

Responsibilities

• Assist the Project Manager in all aspects of project administration to support successful project completion.
• Manage project documentation using RedTeam and Public Share.
• Process cost codes and invoices accurately.
• Support Project Managers with billing documentation and contract records.
• Maintain organized project folders, documentation, and electronic file structures.
• Track lien releases, as-built drawings, and project closeout requirements.
• Compile and finalize as-built documentation.
• Maintain complete, accurate, and audit-ready project records.
• Monitor documentation deadlines, including 48-hour submittals, weekly invoice processing, and daily logs.
• Follow up with field teams and vendors regarding missing or incomplete documentation.
• Enforce established documentation standards and return incomplete submissions for correction.
• Support administrative compliance throughout the project lifecycle.

Skills

Project coordination

Construction docs

Cost coding

Billing support

Document control

Communication skills

Tools

RedTeam

Public Share

Job description

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IN OFFICE - FULL TIME

BUILD YOUR FUTURE WITH HTM GROUP

Join Hawaii Works, Inc. as a Project Administrator and help support the successful coordination, documentation, and administration of our construction projects.

Hawaii Works specializes in concrete and civil site work throughout Hawai?i. We take pride in delivering quality projects while maintaining a high-performance culture built on teamwork, accountability, and communication.

We are looking for an organized, detail-oriented professional who can assist Project Managers, maintain accurate project records, coordinate documentation, and ensure administrative requirements are completed accurately and on time.

WORK SCHEDULE

Monday–Friday, 7:00 AM–4:00 PM

KEY RESPONSIBILITIES

• Assist the Project Manager in all aspects of project administration to support successful project completion.
• Manage project documentation using RedTeam and Public Share.
• Process cost codes and invoices accurately.
• Support Project Managers with billing documentation and contract records.
• Maintain organized project folders, documentation, and electronic file structures.
• Track lien releases, as-built drawings, and project closeout requirements.
• Compile and finalize as-built documentation.
• Maintain complete, accurate, and audit-ready project records.
• Monitor documentation deadlines, including 48-hour submittals, weekly invoice processing, and daily logs.
• Follow up with field teams and vendors regarding missing or incomplete documentation.
• Enforce established documentation standards and return incomplete submissions for correction.
• Support administrative compliance throughout the project lifecycle.

QUALIFICATIONS & EXPERIENCE

• Experience in construction or project coordination preferred.
• Strong understanding of construction documentation, including submittals, RFIs, as-builts, and project closeouts.
• Familiarity with cost coding, invoice processing, and billing support.
• Strong organization and document control skills.
• Ability to meet strict deadlines, including 48-hour submittals, weekly invoice processing, and daily logs.
• Excellent attention to detail and commitment to accurate, audit-ready records.
• Strong written and verbal communication skills.
• Proactive approach to following up with field employees, vendors, and project teams.
• Ability to enforce documentation standards and return incomplete submissions for correction.

COMPENSATION & BENEFITS

PAY: $65,000–$75,000 Annually

Weekly pay

• Company-paid medical and dental coverage for employee and family; begins after four weeks averaging 20 or more hours per week
• 160 hours of annual PTO
• 10 paid holidays
• Birthday pay after one year
• Company-paid life insurance of $10,000
• 401(k) with company match up to 4% after one year; profit sharing

ABOUT HTM GROUP

HTM Group provides diversified services across construction, civil site work, environmental services, transportation, manufacturing, and specialized trades throughout Hawai?i. Our companies include HTM Contractors, Inc., HTM Services, Hawaii Works, Inc., HI Waste MFG, Firewood Hawaii, and HI-LUX Customs.

OUR MISSION & VISION

Mission: To provide quality diversified services in Hawaii. By working safe, communicating, and completing your project in a timely manner through teamwork.

Vision: To be the most sought out after diversified service contractor in the State of Hawaii. Known for our knowledge and using the most cutting-edge equipment in the market to complete any challenging projects that come our way.

Company Culture:

• Humble - We learn, not brag
• Teamwork - We've got each other's backs
• Accountability - We own what we say and do
• Solution-Driven - We fix problems, not complain about them
• GWC: We hire people who Get it, Want it, and have the Capacity to do it

EQUAL OPPORTUNITY EMPLOYER

HTM Group is an Equal Opportunity Employer. Employment decisions are made without discrimination based on any status protected by applicable federal or Hawai?i law.