Construction Project Administrator – Contracts & Procurement

SS Landscaping Services; Tacoma (WA); On-site; USD 50,000 - 70,000; Full time

Job summary

SS Landscaping Services, Inc. seeks an experienced Project Administrator to support our Project Management team in contract administration, documentation, procurement coordination, scheduling, and closeout management.

The role requires strong organizational skills, construction knowledge, and the ability to manage multiple projects simultaneously with accuracy and professionalism. Join a growing construction division serving Puget Sound with opportunities for career development and a

Qualifications

• Minimum 5years of Project Engineering, Contracts Administration, or Construction Administration experience.
• Experience with construction contracts, specs, drawings, and project documentation.
• Experience managing multiple projects simultaneously.
• Ability to collaborate with Project Managers, vendors, subcontractors and clients.

Responsibilities

• Review and process incoming construction project documents.
• Analyze project scope, specifications, drawings, estimates, and contract requirements.
• Create project file extrapolating information for accounting, project management and execution teams.
• Prepare and submit startup documentation including W-9s, COIs, safety docs, submittals, MSDS, compliance forms, and bonding docs.
• Maintain current project insurance certificates and bonds.
• Track contractual deadlines and required submissions.
• Manage project correspondence and document control.
• Coordinate material procurement and delivery schedules.
• Coordinate product approvals with general contractors, architects, engineers and owners.
• Assist with RFIs and project correspondence; propose substitutions when necessary.
• Provide ongoing administrative and technical support to Project Managers.
• Identify scope gaps, contract discrepancies, and cost exposure items.
• Support billing and payment documentation; assist with change orders.
• Assemble and manage all project closeout documentation (as-builts, irrigation, O&M manuals, warranty, owner training, testing, final inspections, punch list, final change orders).
• Coordinate project turnover and closeout requirements with owners and general contractors.
• Assist with development of departmental procedures and safety documentation.
• Support company safety initiatives and cross-departmental requests.

Skills

Project coordination

Contract administration

Project management

Procore

Microsoft Excel

Microsoft Word

Education

Bachelor's Degree in Construction Management, Engineering, Business, or related field

Tools

Procore

Construction management software

Job description

SS Landscaping Services, Inc. seeks an experienced Project Administrator to support our Project Management team in contract administration, documentation, procurement coordination, scheduling, and closeout management.

The role requires strong organizational skills, construction knowledge, and the ability to manage multiple projects simultaneously with accuracy and professionalism. Join a growing construction division serving Puget Sound with opportunities for career development and a