Construction Project Administrator & Billing Specialist

Guy F. Atkinson Construction; Fort Laramie (WY); On-site; USD 62,000 - 73,000; Full time

Job summary

Guy F. Atkinson Construction is seeking a Project Administrator to support construction projects, liaising between operations, corporate finance, and external parties.

The role involves financial reporting, compliance, and processing for projects ranging from $20M to $1B in value, acting as the main contact for craft workforce communications. You will handle payroll processing, field hires, subcontractor payroll reviews, and document control, while maintaining reports and supporting procurement

Qualifications

• 1-3 years of administration/accounting experience.
• Billing, document control, and purchasing experience.
• Commitment to data accuracy and timely processing.
• Attention to detail in fast-paced environments.
• Proficient in MS Excel and MS Word.
• Experience with Textura, SAP, LCP Tracker or Coupa preferred.
• Able to work well with others and take direction.
• Experience on large construction projects is preferred.
• Strong work ethic and team-focused mindset.
• Aligned with company standards of excellence.

Responsibilities

• Assist payroll processing, timecards, and per diem packaging.
• Process field hires at the jobsite and manage paperwork.
• Review payroll from subcontractors and resolve delinquents.
• Certify and submit payroll to owner and DIR.
• Submit and track tax withholdings and fringe statements.
• Process purchase orders and pay invoices within 30 days.
• Assist with new vendor setup.
• Assist monthly pay applications and lien waivers.
• Create and maintain reports and spreadsheets.
• Document control: scan/upload documents.
• Create billing packages for change orders.
• Assist with insurance certificate tracking.
• Support office management and supply orders.
• Assist with job site equipment management and inventory.
• Support relations with suppliers, subcontractors, and clients.

Skills

Admin experience

Billing & purchasing

Data accuracy

Attention to detail

MS Excel & Word

Textura/SAP/LCP/Coupa

Teamwork

Construction experience

Work ethic

Tools

Textura

SAP

LCP Tracker

Coupa

Job description

Guy F. Atkinson Construction is seeking a Project Administrator to support construction projects, liaising between operations, corporate finance, and external parties.

The role involves financial reporting, compliance, and processing for projects ranging from $20M to $1B in value, acting as the main contact for craft workforce communications. You will handle payroll processing, field hires, subcontractor payroll reviews, and document control, while maintaining reports and supporting procurement