Construction Project Administrator — Billing & Docs

Meteor Education; Chapel Hill (NC); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with pre-tax/RO

Paid time off and company holidays

Paid volunteer time

Parental and family caregiver leave

Wellness resources

Job summary

Meteor Education in Raleigh, NC, is seeking a Project Administrator to support the Specialty Trades Division from preconstruction through closeout. You will work with sales, estimating, project management, purchasing, warehouse, and finance to maintain records and documentation, supporting billing and timely follow-through.

The role requires a high school diploma, three years in construction or project administration, strong Excel and ERP familiarity, and excellent organizational and

Qualifications

• High School Diploma required; some college coursework in business, accounting, or construction management preferred.
• Three years of construction, subcontracting, or project administration experience preferred.
• Working knowledge of basic accounting principles and construction accounting practices
• Understanding of construction documentation, purchase orders, change orders, progress billings, retention, and project closeout.
• Proficiency in Microsoft Office, particularly Excel; experience with ERP, and/or construction management software preferred.
• Strong organizational, analytical, problem-solving, and written and verbal communication skills; ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively, maintain confidential information, and recognize when issues require management review.

Responsibilities

• Set up and maintain project files, job records, ERP entries, and Monday.com board entries; support complete handoffs from estimating to project management and finance teams.
• Support document routing activities for review, approval, and signature, and track completion.
• Coordinate insurance certificates, endorsements, prequalification submissions, and bond documentation with designated personnel; track expirations, outstanding requirements, and approval confirmations.
• Coordinate purchase-orders, vendor invoices, and material records for project cost reconciliation in cooperation with finance, vendors, project teams, and the warehouse.
• Support progress billing and retention tracking by gathering approved changes, invoices, delivery records, and other required documentation for finance.
• Track administrative deadlines and action items; communicate with customers, general contractors, and internal teams, and escalates overdue or unresolved requirements.
• Assemble finance closeout documents, including, lien waivers, and final billing support; track outstanding items through completion.
• Maintain standard forms, checklists, and procedures; support employee training and recommend improvements to documentation, tracking, and administrative workflows.

Skills

Organizational skills

Analytical skills

Problem-solving

Written communication

Verbal communication

Education

High School Diploma

Some college coursework in business/accounting/construction management

Tools

Excel

ERP

Construction management software

Job description

Meteor Education in Raleigh, NC, is seeking a Project Administrator to support the Specialty Trades Division from preconstruction through closeout. You will work with sales, estimating, project management, purchasing, warehouse, and finance to maintain records and documentation, supporting billing and timely follow-through.

The role requires a high school diploma, three years in construction or project administration, strong Excel and ERP familiarity, and excellent organizational and