Project Administrator – Specialty Trades & Billing

Meteor Education; Wake Forest (NC); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Annual bonus opportunity

Annual merit pay review

Job summary

Meteor Education is seeking a Project Administrator to support the Specialty Trades division from preconstruction through closeout. You will work with sales, estimating, project management, purchasing, warehouse, and finance to keep records accurate and documentation flowing.

The role focuses on timely billing support, deadline tracking, and process improvement. A High School Diploma and 3 years of construction administration experience are preferred; Excel and ERP experience are a plus.

Qualifications

• High School Diploma required; college coursework preferred in business, accounting, or construction management.
• Three years of construction, subcontracting, or project administration experience preferred.
• Knowledge of basic accounting principles and construction accounting practices.
• Understanding of purchase orders, change orders, progress billings, retention, and project closeout.
• Proficiency in Microsoft Office, particularly Excel; ERP/CM software preferred.

Responsibilities

• Set up and maintain project files, ERP entries, and Monday.com board entries; support handoffs from estimating to project management and finance teams.
• Support document routing activities for review, approval, and signature, and track completion.
• Coordinate insurance certificates, endorsements, prequalification submissions, and bond documentation; track expirations and approvals.
• Coordinate purchase-orders, vendor invoices, and material records for project cost reconciliation with finance, vendors, and warehouse.
• Support progress billing and retention tracking by gathering approved changes, invoices, and delivery records for finance.
• Track administrative deadlines and action items; communicate with customers, general contractors, and internal teams; escalate overdue items.
• Assemble finance closeout documents, including lien waivers and final billing support; track items to completion.
• Maintain standard forms, checklists, and procedures; support employee training and improvements to workflows.

Skills

Organizational skills

Analytical skills

Problem solving

Written & verbal communication

Multitasking

Education

High school diploma

Some college coursework in business, accounting, or construction management

Tools

Microsoft Excel

ERP software

Construction management software

Job description

Meteor Education is seeking a Project Administrator to support the Specialty Trades division from preconstruction through closeout. You will work with sales, estimating, project management, purchasing, warehouse, and finance to keep records accurate and documentation flowing.

The role focuses on timely billing support, deadline tracking, and process improvement. A High School Diploma and 3 years of construction administration experience are preferred; Excel and ERP experience are a plus.