Construction Project Administrator: Documentation & Billing

ITG Communications, LLC; Rich Square (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

ITG Communications is seeking a Project Administrator in Rich Square, NC to provide essential administrative and operational support to construction teams. You will manage as-built documentation, reconcile production data, and assist with project closeout from initiation through completion.

The role requires attention to detail, strong organizational skills, and experience with project tracking tools like Smartsheet.

Qualifications

• High school diploma or equivalent is required.
• 1–3 years of experience in cable, telecom, or construction environments.
• 1–3 years of administrative or project coordination experience preferred.
• Experience with project tracking systems and reporting tools.
• Attention to detail and data accuracy are essential.

Responsibilities

• Compile, organize, and maintain as-built packages per standards.
• Collect and verify project documentation, maps, and supporting records.
• Ensure documentation is complete and submitted on time for closeout.
• Identify discrepancies by comparing production data to billing submissions.
• Act as quality control between Construction and Finance.
• Maintain tracking systems and Smartsheet with real-time statuses.
• Generate reports for management visibility on production and completion.
• Provide administrative support to Coordinators and Project Managers.
• Collaborate with Finance, field teams, and vendors to gather information.
• Communicate status to internal and external stakeholders.
• Suggest improvements for documentation and reporting processes.

Skills

Attention to detail

Organizational skills

Problem-solving

Ownership

Education

High school diploma or equivalent

Tools

Smartsheet

Spreadsheets

Job description

ITG Communications is seeking a Project Administrator in Rich Square, NC to provide essential administrative and operational support to construction teams. You will manage as-built documentation, reconcile production data, and assist with project closeout from initiation through completion.

The role requires attention to detail, strong organizational skills, and experience with project tracking tools like Smartsheet.