Construction Project Administrator – Bids & Contracts

HBC; Costa Mesa (CA); On-site; USD 41,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Dental coverage

Vision care

Life insurance

AD&D

401(k)

Job summary

Howard Building Corporation is seeking a detail-oriented Project Administrator to support the Project Manager with construction-document control and coordination among subcontractors, clients, and field/office teams. This non-exempt role may involve overtime as per FLSA guidelines.

The ideal candidate has 3+ years in a similar role, a strong handle on AIA documents, and proficiency with Excel, Outlook, Word, Adobe, and Procore. Associate degree preferred; HS diploma required.

Qualifications

• At least three (3) years experience as a Project Administrator, Project Coordinator or similar role.
• Construction background and familiarity with AIA documents preferred.
• A high school diploma or equivalent is required. An Associate's degree or some college credit in a related field is preferred.
• Ability to communicate both verbally and in writing in a professional manner.
• Familiarity with plans and project specifications.
• Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
• Procore or similar project management software experience preferred.
• Attentive to detail, accurate and well organized.

Responsibilities

• Issue and track invitations to bid.
• Management and distribution of bid-related documents.
• Assist in preparation of proposals and bids.
• Prepare and distribute AIA and related owner contracts.
• Prepare and distribute job set-up documents.
• Prepare and distribute preliminary notices and related documents.
• Request and review subcontractor insurance and contractor’s licenses.
• Issue and track subcontracts/subcontract change orders and purchase orders.
• Prepare and distribute meeting minutes.
• Prepare and track Owner Change Orders and update budget reports.
• Prepare and track owner billings.
• Review and process subcontractor billings.
• Filing of project documents such as conditional and unconditional lien releases.
• Project Closeout Manual creation and submission.

Skills

Project administration

Microsoft Excel

Communication skills

Attention to detail

Billing/invoicing

Education

High school diploma or equivalent

Associate degree preferred

Tools

Procore

Microsoft Outlook

Microsoft Word

Adobe

Job description

Howard Building Corporation is seeking a detail-oriented Project Administrator to support the Project Manager with construction-document control and coordination among subcontractors, clients, and field/office teams. This non-exempt role may involve overtime as per FLSA guidelines.

The ideal candidate has 3+ years in a similar role, a strong handle on AIA documents, and proficiency with Excel, Outlook, Word, Adobe, and Procore. Associate degree preferred; HS diploma required.