Construction Project Administrator

crewlia; Village of Islandia (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health,Dental,Vision coverage

401(k) with company match

Paid time off & holidays

Job summary

The Contractor Consultants is recruiting a Construction Project Administrator for an established general contracting firm in Islandia, NY. You will provide administrative and project management support for commercial building projects.

Ideal candidates have 2+ years of project administration experience in commercial construction, with proficiency in Procore and Bluebeam. This on-site role offers full-time hrs and a comprehensive benefits package.

Qualifications

• 2+ years of project administration experience in commercial construction.
• Associate's or Bachelor's in Construction Management, Business, or related discipline; or equivalent experience.
• Proficiency in Procore, Bluebeam, AIA billing formats.

Responsibilities

• Document Control: log RFIs, submittals, drawings, and change orders in Procore.
• Subcontractor Compliance: track insurance certificates, lien waivers, and safety documents.
• Billing Assistance: help PMs with owner AIA billing and subcontractor payments.
• Meeting Coordination: schedule OAC progress meetings and transcribe minutes.
• Closeout Management: coordinate warranties, O&M manuals, and punch-list records.

Skills

Organizational ability

Procore proficiency

Education

Associate's or Bachelor's degree in Construction Management or related

Tools

Procore

Bluebeam

AIA billing formats

Job description

• Job Title: Construction Project Administrator
• Employment Type: Full-Time
• Location: Islandia, New York, United States (On-Site)
• Compensation: $65,000 - $85,000 per year + Full Benefits (Good-faith estimated range)

About the Opportunity

The Contractor Consultants is recruiting a Construction Project Administrator for an established general contracting firm in Islandia, NY. You will provide administrative and project management support for commercial building projects.

Key Responsibilities

• Document Control: Manage and log RFIs, submittals, architectural drawings, and change order documentation in Procore.
• Subcontractor Compliance: Collect, track, and verify subcontractor insurance certificates, lien waivers, and safety documents.
• Billing Assistance: Assist project managers in preparing owner AIA billing applications and subcontractor payment approvals.
• Meeting Coordination: Schedule owner-architect-contractor (OAC) progress meetings and transcribe comprehensive meeting minutes.
• Closeout Management: Coordinate project closeout documentation including warranties, O&M manuals, and punch-list completion records.

Candidate Qualifications

• Education: Associate's or Bachelor’s degree in Construction Management, Business, or related discipline; or equivalent experience.
• Experience: 2+ years of project administration experience in commercial construction.
• Skills: Proficiency in Procore, Bluebeam, AIA billing formats, and exceptional organizational ability.

Work Location & Schedule

• Location: Islandia, New York, United States (On-Site)
• Schedule: Full-Time standard business hours
• Comprehensive Health, Dental, and Vision Coverage
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and Company Paid Holidays

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.