Remote Construction Project Administrator

HorizonWest Landscape Services Inc; Florida; Remote; USD 52.000 - 76.000; Vollzeit

Benefits dieser Stelle

Dental insurance

Health insurance

Paid time off

Vision insurance

Company phone

Remote work

Zusammenfassung

Horizon West Landscape is seeking a Project Administrator to manage critical paperwork and timelines for construction projects across Florida. You will set up new jobs, manage submittals and project documents, and maintain records from contract to closeout, reporting to the Director of Construction Operations.

You will collaborate with our billing and compliance team, handle RFIs, logs, and daily reports, and ensure timely insurance certificates and permits.

Qualifikationen

• 2+ years of construction project administration or office coordination required.
• Strong organization and ability to manage multiple deadlines.
• Proficiency with Microsoft Office and online portals; clear, professional written communication.

Aufgaben

• Set up new jobs in project management system and filing structure after contract award.
• Prepare and track submittals, product data, and plant lists through general contractor approval.
• Log RFIs, change orders, and project correspondence.
• Collect daily reports, field photos, and time records from crews.
• Provide monthly progress information to billing coordinator for pay applications.
• Share job start details with the compliance team for insurance certificates, notices, and permits.
• Assemble closeout packages, including as-builts, warranties, and final lien waivers.
• Keep general contractor project portals up to date.

Kenntnisse

Project administration

Office coordination

Tools

Microsoft Office

Aspire

Procore

Textura

Jobbeschreibung

Horizon West Landscape is seeking a Project Administrator to manage critical paperwork and timelines for construction projects across Florida. You will set up new jobs, manage submittals and project documents, and maintain records from contract to closeout, reporting to the Director of Construction Operations.

You will collaborate with our billing and compliance team, handle RFIs, logs, and daily reports, and ensure timely insurance certificates and permits.