Construction Project Administrator & Docs Specialist

Ajax Building Company; Greenville (SC); On-site; USD 48,000 - 72,000; Full time

Job summary

Ajax Building Company, part of the STO Building Group, is seeking an organized Project Administrator to support project teams with contracts, insurance requirements, and financial documentation in a fast-paced construction environment. This role collaborates with field teams, subcontractors, vendors, and internal departments to ensure accurate processing and efficient project operations.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities while maintaining

Qualifications

• High school diploma or equivalent required; additional administrative or business coursework preferred.
• Prior administrative experience required; experience within the commercial construction industry strongly preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and general office technology.

Responsibilities

• Prepare, distribute, and track subcontracts, purchase orders, and change orders
• Review subcontractor certificates of insurance and coordinate follow-up on missing or noncompliant documentation
• Review and track subcontractor security documentation, including bonds and letters of credit
• Prepare and distribute bid packages and addenda for construction management projects
• Prepare, process, and distribute owner pay applications and owner change orders
• Draft and distribute project correspondence and other administrative documentation
• Maintain accurate electronic and hard-copy project records in accordance with company filing and document-control procedures
• Coordinate project closeout, archival, and record-retention documentation as needed
• Follow up with subcontractors and vendors regarding outstanding contracts, purchase orders, insurance certificates, bonds, and other required documentation
• Support project teams with document routing, tracking, reporting, and general administrative needs
• Coordinate the preparation and distribution of project materials to regional and jobsite offices
• Perform notary services for pay applications, bids, and other project documents, as applicable
• Communicate professionally with project teams, clients, subcontractors, vendors, and internal departments

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ajax Building Company, part of the STO Building Group, is seeking an organized Project Administrator to support project teams with contracts, insurance requirements, and financial documentation in a fast-paced construction environment. This role collaborates with field teams, subcontractors, vendors, and internal departments to ensure accurate processing and efficient project operations.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities while maintaining