Construction Project Administrator

westbrook; Orlando (FL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

PTO

Paid Holidays

Paid Sick Days

401K Match

Life Insurance

Dental Premiums

Gym Membership Reimbursement

Team outings

Job summary

Westbrook Service Company in Orlando, FL, seeks a Construction Project Administrator to join our office team. You will gather, enter, and reconcile field staff timecards and expenses, prep new projects, and handle project-related contracts and submittals.

The role supports accounting and the construction department on forward-looking initiatives, requiring strong MS Office skills and a valid driver's license. We offer health insurance, PTO, holidays, and a 401k match.

Qualifications

• High school diploma or GED required or preferred.
• Strong written and verbal communication skills.
• Proven customer service experience and professional presence.

Responsibilities

• Gathers, enters and reconciles field staff timecards accurately and within required timeframes.
• Proofs job numbers, warranty numbers, employee numbers and daily hours.
• Gathers, enters and reconciles field expense reports accurately and within required timeframes.
• Prepares all new projects for start-up.
• Completes administrative functions related to new contracts, letters of intent, project permits, and project submittals.
• Partners with Accounting to answer and resolve any project billing or receivables questions or issues.

Skills

Customer service

Communication

Time management

Teamwork

Education

High School Diploma or GED

Tools

MS Office

Calendaring

Job description

About Westbrook Service Company:

Westbrook Vision

To be a thriving company that makes a lasting impact in Central Florida for generations to come.

Westbrook Mission

To create an employee experience so profoundly different that it leads to changed lives and customers for life.

Job Type : Full-time

Pay : $18.00 - $26.00 per hour

Schedule : Monday to Friday 7:30am - 4:30pm

Employee Benefits :

• Health Insurance - 87% Paid by the Company (Employee Plans starting at less than $11 per week)
• Paid Time Off (PTO)
• Paid Holidays per year - 8
• Paid Sick days per year - 3 (Paid out yearly if not used)
• Paid Hurricane Days - 3
• Paid Paternity/Maternity Leave
• Paid Life Insurance
• Paid Dental Premiums
• Paid Long-Term Disability Insurance
• 401K Match - Plan Increasing up to 7½%
• Vision insurance and Free Prescription Safety Glasses
• Gym Membership Reimbursement
• Free Annual Premium Brand Work Boots
• Fun Team building Outings (Universal, Top Golf, and Andretti)
• AND MORE!

Company Paid for Education Opportunities :

• Manufactures' training
• Language - Spanish and English
• Health and Wealth Education
• Emotional Intelligence, Leadership and Advancement Training

Key Responsibilities of the Construction Project Administrator include :

• Gathers, enters and reconciles field staff timecards accurately and within required timeframes.
• Proofs job numbers, warranty numbers, employee numbers and daily hours.
• Gathers, enters and reconciles field expense reports accurately and within required timeframes.
• Prepares all new projects for start-up.
• Completes administrative functions related to new contracts, letters of intent, project permits, and project submittals.
• Partners with Accounting to answer and resolve any project billing or receivables questions or issues.
• Advances the Construction department by participating in and contributing to forward-looking, progression-focused initiatives.

Qualified candidates will have :

• High School Diploma or G.E.D. (Preferred)
• Minimum 2 years professional experience working in an office setting.
• The soft skills to interact with people in person and across multiple platforms internally and externally.
• Outstanding written, verbal, and customer service communication skills
• PC computer skills, MS Office (Excel, Word, PowerPoint, Outlook), web-browsing, on-line applications, and calendaring.
• Experience handling phone calls, working in customer service, and/or acting as a messaging service.
• The ability to work independently and as part of a team.
• Must have a valid driver's license

We are both a Drug Free Workplace and Equal Opportunity Employer.

Our employee selection process includes the following: drug testing, background check, driving record check, pre-employment assessments, and reference interviews with previous employers.