Construction Project Administrator

Westbrook Service Company; Orlando (FL); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

PTO

Paid Holidays (8)

Paid Sick days (3)

Paternity/Maternity Leave

Life Insurance

Long-Term Disability Insurance

401K Match

Vision insurance

Free Work Boots

Team building Outings

And more

Job summary

Westbrook Vision is seeking a Construction Project Administrator to support field operations in Central Florida. The role handles timecards, expense reconciliation, and startup tasks for new projects, while coordinating with accounting on billing and contracts.

Ideal candidates will have a high school diploma, 2+ years in an office setting, and strong communication. A valid driver’s license and MS Office proficiency are required.

Qualifications

• High School Diploma or GED preferred.
• Minimum 2 years in an office setting.
• Strong written and verbal communication skills.
• Proficient with MS Office and online applications.

Responsibilities

• Gathers, enters, and reconciles field staff timecards accurately and on time.
• Proofs job numbers, warranty numbers, employee numbers, and daily hours.
• Gathers, enters, and reconciles field expense reports accurately and timely.
• Prepares new projects for start-up and associated admin tasks.
• Completes contracts, letters of intent, permits, and submittals.
• Collaborates with Accounting to resolve billing or receivable questions.
• Supports the Construction department with forward-looking initiatives.

Skills

Customer service

Communication

MS Office

Time management

Multitasking

Phone handling

Independent worker

Teamwork

Driver's license

Education

High School Diploma

Tools

MS Office

Job description

Westbrook Vision

To be a thriving company that makes a lasting impact in Central Florida for generations to come.

Westbrook Mission

To create an employee experience so profoundly different that it leads to changed lives and customers for life.

Job Type

Full-time

Pay

$18.00 - $26.00 per hour

Schedule

Monday to Friday 7:30am – 4:30pm

Employee Benefits

• Health Insurance - 87% Paid by the Company (Employee Plans starting at less than $11 per week)
• Paid Time Off (PTO)
• Paid Holidays per year – 8
• Paid Sick days per year – 3 (Paid out yearly if not used)
• Paid Paternity/Maternity Leave
• Paid Life Insurance
• Paid Long-Term Disability Insurance
• 401K Match – Plan Increasing up to 7½%
• Vision insurance and Free Prescription Safety Glasses
• Free Annual Premium Brand Work Boots
• Fun Team building Outings (Universal, Top Golf, and Andretti)
• AND MORE!

Company Paid for Education Opportunities

• Manufactures’ training
• Language – Spanish and English
• Health and Wealth Education
• Emotional Intelligence, Leadership and Advancement Training

Key Responsibilities of the Construction Project Administrator include

• Gathers, enters and reconciles field staff timecards accurately and within required timeframes.
• Proofs job numbers, warranty numbers, employee numbers and daily hours.
• Gathers, enters and reconciles field expense reports accurately and within required timeframes.
• Prepares all new projects for start-up.
• Completes administrative functions related to new contracts, letters of intent, project permits, and project submittals.
• Partners with Accounting to answer and resolve any project billing or receivables questions or issues.
• Advances the Construction department by participating in and contributing to forward-looking, progression-focused initiatives.

Qualified candidates will have

• High School Diploma or G.E.D. (Preferred)
• Minimum 2 years professional experience working in an office setting.
• The soft skills to interact with people in person and across multiple platforms internally and externally.
• Outstanding written, verbal, and customer service communication skills
• PC computer skills, MS Office (Excel, Word, PowerPoint, Outlook), web-browsing, on-line applications, and calendaring.
• Experience handling phone calls, working in customer service, and/or acting as a messaging service.
• The ability to work independently and as part of a team.
• Must have a valid driver's license

We are both a Drug Free Workplace and Equal Opportunity Employer.

Our employee selection process includes the following: drug testing, background check, driving record check, pre-employment assessments, and reference interviews with previous employers.