Construction Project Administrator

Workstream; Kentucky; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental and Vision Insurance

Life Insurance & HSA

Paid Time Off

401(k) company match

Bonus opportunities

Phone Allowance

Gas Reimbursement

Advancement opportunities

Job summary

Pride One Construction in Medina, OH is seeking a full-time Construction Project Administrator to coordinate the administrative functions of construction projects from startup through close-out. You will manage project documentation, insurance, bonds, and compliance, and liaise with multiple departments to ensure timely project setup.

The role requires strong MS Office skills, experience in construction administration, and the ability to handle multiple projects with attention to detail.

Qualifications

• 3+ years of administrative experience, preferably within the construction industry.
• Strong understanding of construction project administration and documentation.
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, Teams, and SharePoint.
• Comfortable learning and utilizing construction management software and other technology platforms.
• Exceptional organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively with multiple departments.

Responsibilities

• Coordinate all administrative aspects of project start-up and close-out.
• Review project requirements and ensure all required insurance certificates, bonds, contractor registrations, licenses, and compliance documentation are current and in place before work begins.
• Set up and maintain project documentation and file structures, including SharePoint sites and project management platforms.
• Prepare and organize new projects within the company's Project Site platform.
• Coordinate project equipment, tools, and inventory to ensure project teams have the necessary resources.
• Assist with equipment tracking, inventory management, and project mobilization needs.
• Set up and maintain vendor information and project-specific documentation.
• Assist with permit applications, utility applications, and other jurisdictional requirements as needed.
• Maintain organized project records and ensure documentation remains current throughout the project lifecycle.
• Support Project Managers with administrative tasks including document management, contract processing, correspondence, and project reporting, including rebate management.
• Coordinate with internal departments to ensure timely project setup, purchasing, and close-out activities.
• Identify administrative issues proactively and help develop efficient solutions.
• Perform additional project administration duties as assigned

Skills

Administrative experience

Construction industry knowledge

MS Office proficiency

SharePoint

Construction management software

Organizational skills

Written and verbal communication

Attention to detail

Independent yet collaborative

Tools

Microsoft Office Suite

SharePoint

Construction management software

Outlook

Excel

Teams

Job description

Construction Project Administrator

Medina, OH

Pride One Construction is currently searching for a full-time Construction Project Administrator to coordinate the administrative functions of construction projects from startup through close-out.

Benefits

• Competitive pay
• Medical, Dental and Vision Insurance
• Life Insurance & HSA
• Paid Time Off
• 401(k) company match
• Bonus opportunities
• Phone Allowance
• Gas Reimbursement
• Advancement opportunities

Qualifications

Required:

• 3+ years of administrative experience, preferably within the construction industry
• Strong understanding of construction project administration and documentation
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, Teams, and SharePoint
• Comfortable learning and utilizing construction management software and other technology platforms
• Exceptional organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Ability to work independently while collaborating effectively with multiple departments

Preferred:

• Experience with construction contracts and contract administration
• Knowledge of contractor registrations, licensing requirements, insurance certificates, and bonding processes
• Experience supporting permit applications and utility coordination
• Familiarity with project management software and document management systems

Responsibilities

• Coordinate all administrative aspects of project start-up and close-out
• Review project requirements and ensure all required insurance certificates, bonds, contractor registrations, licenses, and compliance documentation are current and in place before work begins
• Set up and maintain project documentation and file structures, including SharePoint sites and project management platforms
• Prepare and organize new projects within the company's Project Site platform
• Coordinate project equipment, tools, and inventory to ensure project teams have the necessary resources
• Assist with equipment tracking, inventory management, and project mobilization needs
• Set up and maintain vendor information and project-specific documentation
• Assist with permit applications, utility applications, and other jurisdictional requirements as needed
• Maintain organized project records and ensure documentation remains current throughout the project lifecycle
• Support Project Managers with administrative tasks including document management, contract processing, correspondence, and project reporting, including rebate management
• Coordinate with internal departments to ensure timely project setup, purchasing, and close-out activities
• Identify administrative issues proactively and help develop efficient solutions
• Perform additional project administration duties as assigned