Construction Project Administrator

Weaver Metal & Roofing, Inc.; Buffalo (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K

Profit sharing

Job summary

Weaver Metal & Roofing, Inc. is seeking a Construction Project Administrator to oversee project documentation, procurement, and cost tracking for commercial roofing projects. You will coordinate contracts, permits, change orders, submittals, and logs while supporting project managers in RFIs and bid preparation.

The role emphasizes effective communication, meticulous record-keeping, and strong MS Office skills, with focus on minimizing risk and ensuring orderly closeouts and warranties.

Qualifications

• Ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational skills.
• Experience in construction industry preferred.
• Strong skills with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with DocuSign.
• Effective communication skills with the ability to write clear reports and technical summaries.

Responsibilities

• Oversee document management processes, ensuring accurate and organized records of contracts, permits, change orders, and project correspondence.
• Compile project submittals and maintain associated logs.
• Create RFIs and change orders in coordination with project managers.
• Prepare bid forms.
• Prepare, track and process subcontracts and purchase orders.
• Assist with cost reporting and tracking project expenses against budgets.
• Manage vendor relationships by coordinating procurement activities and evaluating proposals.
• Secure permits, track insurance certificates, and assemble closeout packages including warranties and operation manuals.
• Assist in change management processes by documenting modifications to project scope or schedule and communicating updates effectively.

Skills

Multitasking

Organizational skills

Communication skills

Construction industry experience

Tools

Microsoft Office

DocuSign

Job description

We are seeking a dynamic and detail-oriented Construction Project Administrator to join our team and drive the successful execution of commercial roofing projects. In this role, you will coordinate project documentation and help manage the financial, contractual and logistical paperwork associated with projects of various sizes. Your expertise will help streamline processes and mitigate risks. This position offers an exciting opportunity to contribute to large and small-scale commercial roofing initiatives while honing your skills in project management and procurement strategies.

Responsibilities

• Oversee document management processes, ensuring accurate and organized records of contracts, permits, change orders, and project correspondence.
• Compile project submittals and maintain associated logs.
• Create RFIs and change orders in coordination with project managers.
• Prepare bid forms.
• Prepare, track and process subcontracts and purchase orders.
• Assist with cost reporting and tracking project expenses against budgets.
• Manage vendor relationships by coordinating procurement activities and evaluating proposals.
• Secure permits, track insurance certificates, and assemble closeout packages including warranties and operation manuals.
• Assist in change management processes by documenting modifications to project scope or schedule and communicating updates effectively.

Requirements

• Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
• Excellent organizational skills.
• Experience in construction industry preferred.
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with digital signature platforms like DocuSign.
• Effective communication skills with the ability to write clear reports and technical summaries.

Competitive salary package, along with health insurance, paid time off, 401K and profit sharing.