Construction Project Admin: Streamline Budgets & Docs

Davis Development; Georgia; On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) Savings Plan

Company paid life insurance

Paid Time Off package

Training and career development

Apparel Store allowance

Job summary

Davis Development is seeking a Project Administrator to provide comprehensive administrative support to the Project Managers across multiple luxury apartment developments. You will manage project files, contracts, PO changes, procurement documentation, insurance certificates, and weekly draw/invoice processing to keep projects on budget and on schedule.

The role requires strong organizational skills, 3 years of construction accounts payable experience, and proficiency in MS Office.

Qualifications

• 3 years of experience providing support within the construction industry, specifically accounts payable
• Familiarity with AIA contract documents is preferred
• Ability to manage multiple projects and meet tight deadlines
• Strong customer service orientation and independent work style

Responsibilities

• Create and maintain project files for multiple projects
• Support the Project Manager by maintaining contracts, purchase orders, change orders, and other documents
• Maintain insurance certificates and subcontractor documents for compliance
• Process subcontractor draws and supplier invoices weekly with correct cost codes
• Support field staff with orders and communications
• Log and transmit signed contracts, purchase orders, and change orders to Field Superintendent
• Review and assist with labor and materials budgets to meet project goals
• Gather warranties and close-out documents from subcontractors
• Mail Notice of Commencements to suppliers on request
• Establish and maintain communications with vendors and subcontractors
• Organize and complete project paperwork filings
• Prepare various monthly reports

Skills

AIA contract documents familiarity

Organizational skills

Ability to work with tight deadlines

Customer service skills

Independent work

Tools

Microsoft Office

Job description

Davis Development is seeking a Project Administrator to provide comprehensive administrative support to the Project Managers across multiple luxury apartment developments. You will manage project files, contracts, PO changes, procurement documentation, insurance certificates, and weekly draw/invoice processing to keep projects on budget and on schedule.

The role requires strong organizational skills, 3 years of construction accounts payable experience, and proficiency in MS Office.