Construction Project Admin Specialist

Illinois Secretary of State; Springfield (IL); On-site; USD 54,000 - 95,000; Full time

Benefits offered by this job

State employee benefits

Job summary

Illinois Secretary of State's Office in Springfield seeks a Managerial Assistant II to support planning and development initiatives. You will assist senior project managers, coordinate administrative tasks across construction projects, and help ensure projects stay on time and within budget.

The role includes assisting with bidding documents, contracts, budgeting, and liaison duties among architects, engineers, and staff.

Qualifications

• Completion of four years college, preferably with courses in public or business administration.
• Two years of professional experience in a public or private organization, or equivalent combination of training and experience.
• Ability to express ideas clearly both orally and in writing.

Responsibilities

• Assist in planning and developing all phases of a construction lifecycle from initiation to final completion; coordinate with architects, engineers, and construction teams.
• Prepare, maintain, and oversee operation and maintenance contracts; act as liaison during warranty periods; assist in tracking division funding.
• Maintain all construction/design drawings and records; manage divisional correspondence and reports.
• Assist in development and preparation of divisional budget.
• Other duties as assigned.

Skills

Administrative practices

Department operations

Written and verbal communication

Interpersonal skills

Problem analysis

Confidentiality

Independent judgment

Willingness to travel

Education

Bachelor's degree in public or business administration

Two years of professional experience

Job description

Illinois Secretary of State's Office in Springfield seeks a Managerial Assistant II to support planning and development initiatives. You will assist senior project managers, coordinate administrative tasks across construction projects, and help ensure projects stay on time and within budget.

The role includes assisting with bidding documents, contracts, budgeting, and liaison duties among architects, engineers, and staff.