Building Manager

Illinois Secretary of State; Chicago (IL); On-site; USD 54,000 - 125,000; Full time

Benefits offered by this job

State employee benefits

Job summary

Illinois Secretary of State in Chicago is seeking a Building Manager to plan, direct, and manage building operations for the Chicago facilities. You will supervise staff involved in maintenance, develop standards, and ensure safety and productivity across operations.

The role requires a four-year college degree (engineering preferred) and 2 years of administrative experience in building management. Collaboration with Executive II and ongoing communication with occupants are essential.

Qualifications

• Requires four years of college, preferably with courses in engineering.
• Two years of administrative experience, preferably in building management.
• Knowledge of building management principles and codes.

Responsibilities

• Plan, direct, coordinate and manage building operations for Chicago facilities.
• Inspect facilities and ensure maintenance programs and safety standards.
• Generate work orders and coordinate vendor activities.
• Communicate with Executive II and building occupants daily.

Skills

Supervisory experience

Building management

Staff coordination

Safety standards

Education

Four-year college degree (engineering preferred)

Job description

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Building Manager

Division: Chicago Operations

Union: IFT

Location: 5301 W. Lexington St. Chicago, IL – Cook County

Salary: Range from $4,833 to $11,209 monthly – commensurate with experience

Benefits:

https://cms.illinois.gov/benefits/stateemployee.html

Overview:

Performs supervisory work in the planning, directing and management of building operations for the assigned Chicago facilities; supervises staff involved in the maintenance of the facilities, determining work standards and developing methods of improved standards for building cleanliness and overall productivity in the staff; ensures that subordinate work assignments are completed; provides input on staffing needs and discusses any personnel issues that may arise to the Executive II; communicates daily with the Executive II on issues that may arise, communicates with building occupants/various agencies and generates work orders to be done in their respective buildings or as designated by Executive II.

Duties and Responsibilities:

• Plans, directs, coordinates and manages building operations for the assigned Chicago facilities, including establishing, enforcing, and maintaining building maintenance and preventative maintenance programs; plans, directs and coordinates the repair and maintenance of the buildings; inspects and reviews building operation and maintenance to secure maximum usefulness and economic life of equipment, facilities and structure; insures that contractual agreements with vendors, including garbage disposal, fire extinguisher, window cleaning, uniform and linens, termites, etc., are complied with; maintains and enforces safety standards and adequate inspection procedures including coordinating the building evacuation plan in case of fire or tornadoes.
• Plans, directs, and coordinates the activities of janitorial staff engaged in providing custodial care, recommending and implementing improved procedures for janitorial operations. Determines staffing needs that require a high degree of knowledge and expertise in divisional operations and procedures. Determines that all standards are met by daily analyzing the tasks of the janitors; ensures that each area of assignment has been completed. Performs daily inspection of assigned facility to ensure building cleanliness and janitorial productivity. Brings staffing needs to the attention of Executive II. Communicates daily with Executive II to receive directives and to discuss any operational or procedural problems.
• Generates work orders for repairs that are necessary in the building. Prepares written reports as requested by Executive II. Attends divisional meetings as requested or required.
• Requests necessary equipment, materials, and supplies for maintenance and repairs as needed; maintains inventory on the same; consults with Supervisor on renovations, alterations, and major maintenance problems; inspects contracted work for compliance with specifications.
• Communicates via telephone or correspondence with various divisional management or other agencies as it relates to custodial care. Investigates complaints affecting subordinate areas of assignment, exercises judgment and responsibility when determining prompt resolutions to area(s) of concern.
• Performs other duties as assigned or required.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years of college preferably with courses in engineering and two years of administrative experience, preferably including experience relative to building management.

Knowledge, Skills and Abilities:

• Requires extensive knowledge of the principles and modern practices of building management
• Requires extensive knowledge of state and federal requirements for repairs, alterations and installations.
• Requires working knowledge of county, municipal and state building codes and fire regulations.
• Requires ability to establish and carry out a building operation and maintenance program.
• Requires ability to maintain working relationships with administrators, employees and the general public.
• Requires ability to exercise discretion and judgment in making important work decisions and to apply and interpret department policies and procedures.
• Requires ability to adapt administrative directives, procedures and operations and to evaluate their efficiency and effectiveness.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
• Requires the ability to lift and carry 10 lbs.

Preference and Contact Information:

Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.

Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.