Field Inspector & Document Control Lead

City of Santa Fe Springs; Key West (FL); On-site; USD 26,000 - 42,000; Full time

Job summary

State of Illinois is seeking an Office Assistant to perform clerical tasks including mail distribution, review of tax forms for accuracy, and data entry initiation. The role includes supervising temporary staff and maintaining daily records and inventories at the Springfield location.

The position requires a high school diploma and one year of office experience, with skills in alpha-numeric sequencing, grammar, arithmetic, and operation of standard office equipment.

Qualifications

• Requires completion of high school and one year office experience.
• Working knowledge of alpha-numeric sequencing.
• Working knowledge of office practices, grammar, spelling and punctuation.
• Working knowledge of basic mathematics.
• Ability to follow oral and/or written instructions.
• Ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Physical ability to lift up to 50 pounds and move tubs within the division.

Responsibilities

• Determine proper distribution of all incoming mail.
• Review tax forms and documents for correctness, legibility and mathematical accuracy; attach supporting documents as needed.
• Code for Data Entry and correct routine mathematical errors; route for processing.
• Review computer-generated error briefs and reconcile with originals for maintenance actions.
• Lead worker guidance to permanent, loaned-in and temporary clerks.
• Maintain daily records and compile daily reports; monitor inventories.
• Be assigned to other work areas as workload demands.

Skills

Alpha-numeric sequencing

Office practices

Grammar, spelling & punctuation

Basic mathematics

Follow oral/written instructions

Office equipment operation

Education

High school diploma

Office experience (1 year)

Tools

Personal Computer

CRT terminal

Job description

State of Illinois is seeking an Office Assistant to perform clerical tasks including mail distribution, review of tax forms for accuracy, and data entry initiation. The role includes supervising temporary staff and maintaining daily records and inventories at the Springfield location.

The position requires a high school diploma and one year of office experience, with skills in alpha-numeric sequencing, grammar, arithmetic, and operation of standard office equipment.