Certified Payroll Clerk - Orange County, CA

OHLA USA; Irvine (CA); On-site; USD 39,000 - 50,000; Full time

Job summary

OHLA USA is seeking an experienced Certified Payroll Specialist to ensure labor compliance on California Public Works projects. You will manage prevailing wage requirements, utilize LCPtracker for certified payroll, and coordinate with subcontractors, unions, and auditors to maintain accurate records.

Ideal candidates bring 3–5 years of labor compliance experience, knowledge of PLA and DIR rules, and strong analytical and communication skills to support project teams and maintain compliance

Qualifications

• 3–5 years of labor compliance experience supporting California Public Works projects.
• Working knowledge of California prevailing wage laws, DIR requirements, and the Davis-Bacon Act.
• Experience administering Project Labor Agreements (PLA).
• Experience using LCPtracker or similar labor compliance software.
• Knowledge of certified payroll reporting requirements.
• Familiarity with union collective bargaining agreements and fringe benefit requirements.
• Experience working with subcontractors, government agencies, auditors, and union representatives.
• Ability to interpret labor compliance regulations and contractual requirements.
• Experience working in a fast-paced, deadline-driven environment preferred.

Responsibilities

• Ensure employees are paid the correct prevailing wages in accordance with the California Department of Industrial Relations (DIR), Davis-Bacon Act, applicable collective bargaining agreements, and project requirements.
• Review and monitor certified payroll reports for compliance with prevailing wage laws and contract requirements.
• Administer labor compliance requirements for public works and Project Labor Agreement (PLA) projects.
• Utilize LCPtracker to review, monitor, and maintain certified payroll records and labor compliance documentation.
• Monitor apprentice-to-journey worker ratios and verify that apprentices, including subcontractor and vendor apprentices, are properly registered with applicable California and federal apprenticeship programs.
• Verify fringe benefit contributions and ensure proper payment in accordance with prevailing wage determinations and union agreements.
• Resolve labor compliance issues with subcontractors, clients, government auditors, union representatives, and internal project teams.
• Identify, analyze, and resolve compliance issues while providing recommendations to management.
• Prepare and maintain labor compliance documentation, reports, and regulatory filings.
• Ensure compliance with contractual obligations, Project Labor Agreements (PLAs), and applicable federal, state, and local labor regulations.
• Conduct audits of certified payroll records and supporting documentation to identify discrepancies and ensure timely resolution.
• Maintain accurate records and support internal and external compliance audits.
• Stay current on changes to California labor laws, prevailing wage determinations, DIR requirements, and Davis-Bacon regulations.

Skills

Labor compliance

LCPtracker

Microsoft Office

Analytical skills

Problem solving

Attention to detail

Communication

Independent work

Education

Associate's or Bachelor's degree in related field

Tools

LCPtracker

Job description

Overview

Who is OHLA USA?

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

We are seekingan experiencedCertified Payroll Specialisttojoin our team. The ideal candidatewill have 3–5 years ofCalifornia labor complianceexperience, with astrong understanding ofprevailing wage requirements, PublicWorks projects, ProjectLabor Agreements (PLA), and labor compliancereporting.This role isresponsible for ensuringcompliance with federal, state, local, andcontractual labor regulationswhile serving asa key liaisonbetween subcontractors, unions, auditors, andproject teams.

Responsibilities

• Ensure employees arepaid the correctprevailing wages inaccordance with theCalifornia Department ofIndustrial Relations (DIR), Davis-Bacon Act, applicablecollective bargaining agreements, and project requirements.
• Review and monitorcertified payroll reportsfor compliance withprevailing wage lawsand contract requirements.
• Administer labor compliancerequirements for publicworks and ProjectLabor Agreement (PLA)projects.
• UtilizeLCPtrackerto review, monitor, and maintain certifiedpayroll records andlabor compliance documentation.
• Monitor apprentice-to-journey worker ratios andverify that apprentices, including subcontractorand vendor apprentices, are properly registeredwith applicable Californiaand federal apprenticeshipprograms.
• Verify fringe benefitcontributions and ensureproper payment inaccordance with prevailingwage determinations andunionagreements.
• Resolve labor complianceissues with subcontractors, clients, government auditors, union representatives,and internalproject teams.
• Identify, analyze, andresolve compliance issueswhile providing recommendationsto management.
• Prepare andmaintain labor compliancedocumentation, reports,and regulatory filings.
• Ensure compliance withcontractual obligations, Project Labor Agreements(PLAs), and applicablefederal, state, andlocal labor regulations.
• Conduct audits ofcertified payroll recordsand supportingdocumentation to identifydiscrepancies and ensuretimely resolution.

• Maintain accurate recordsand supportinternaland external complianceaudits.
• Stay current onchanges to Californialabor laws, prevailingwage determinations, DIRrequirements, and Davis-Bacon regulations.

Qualifications

• 3–5 yearsof labor complianceexperience supporting CaliforniaPublic Works projects.
• Working knowledge ofCalifornia prevailing wagelaws,California Department ofIndustrial Relations (DIR) requirements, and theDavis-Bacon Act.
• Experience administeringProject Labor Agreements(PLA).
• Experience usingLCPtrackeror similar laborcompliance software.
• Knowledge of certifiedpayroll reporting requirements.
• Familiarity with unioncollective bargaining agreementsandfringe benefit requirements.
• Experience working withsubcontractors, governmentagencies, auditors, andunion representatives.

• Ability to interpretlaborcompliance regulationsand contractual requirements.
• Experience working ina fast-paced, deadline-driven environmentpreferred.

Required Skills

• Proficiency in MicrosoftOffice Suite (Word, Excel, Outlook, PowerPoint); Access experience isa plus.
• Ability to quicklylearn new softwareapplications and laborcompliance systems.
• Strong analytical andproblem-solving skills.
• High level ofaccuracy with bothnumerical and writtendata.
• Excellent organizationaland time managementskills with theability to managemultiple priorities.
• Strong attentionto detail andability to maintainconfidential information.
• Excellent verbal, written, and interpersonal communicationskills.
• Ability to workindependently while collaboratingeffectively with cross-functional teams.
• Strong work ethic, initiative, and commitmentto continuous improvement.

Preferred Qualifications

• Experience withLCPtracker.
• Experience administeringlabor compliance forProject Labor Agreement(PLA) projects.
• Knowledge of CaliforniaDIR Public Workscompliance requirements.
• Understanding ofcertified payroll auditsand prevailing wageenforcement.
• Associate's or Bachelor'sdegree in BusinessAdministration, Human Resources, Construction Management, or a relatedfield is preferredbut not requiredwith equivalent experience.

To learn more about OHLA USA,visit our website www.ohla-usa.com

Compensation: The base hourly rate being offered for this position is USD $28.00 per hour to USD $36.00 per hour. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.

OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments.The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals;Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

Minimum Salary

USD $25.00/Hr.

Maximum Salary

USD $33.00/Hr.