Project Administrator

Ohla USA; Lisle (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Short- and Long-Term Disability & Life

401(k) retirement plan with employer"s

Tuition Reimbursement after 1 year

PTO

Engaging work environment

Job summary

OHLA USA is seeking a Project Administrator to support the project operations team in the Greater Chicago Area. The role requires handling payroll entry for union employees, reviewing new hire documents, and supporting EEO and certified payroll reporting for Judlau and subcontractors.

You will also manage invoices, purchase orders, vendor credit apps, and assist with pay estimates and general office functions on site, ensuring accuracy and confidentiality in a dynamic construction environment.

Qualifications

• 1–2 years in an administrative role.
• Sound judgment, accuracy, timeliness and reliability are key skills.
• Professional, dependable and dedicated conduct.
• Attention to detail and follow-through are essential.
• Discretion and ability to safeguard sensitive information.
• Excellent writing, grammar and proofreading for reports, letters and emails.
• Ability to prioritize and manage multiple assignments simultaneously.
• General knowledge of Microsoft Office/Adobe.
• Industry knowledge and experience with owner web apps (Capture, E-builder, LCPtracker, B2G, C2, iCx) is a plus.

Responsibilities

• Payroll time entry, review for all union employees.
• New hire document review and entry for all union employees.
• EEO reporting of minority/female work hours.
• Certified Payroll report submission for Judlau and subcontractors.
• Invoice delivery ticket matching.
• Credit applications for vendors used on the project (if new).
• Purchase Order/Change Order creation.
• Check requests outside of typical check runs.
• Subcontractor approval submissions to Owners.
• Assist PM with pay estimates from Owners relating to subcontractors’ payments.
• Office supply ordering for Judlau field and Owner field offices.
• General office functions: water delivery tracking, mailing, FedEx, admin support to project staff.

Skills

Attention to detail

Multitasking

Writing & proofreading

Discretion & confidentiality

Microsoft Office

Adobe

Professional conduct

Tools

Capture

E-builder

LCPtracker

B2G

C2

iCx

Job description

Overview

Who is OHLA USA?

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset,our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

We currently have an opportunity for a Project Administrator in the Greater Chicago Area. The Project Admin will be responsible for providing administrative support to the project operations team so that they can build a successful project.

Responsibilities

• Payroll time entry, review for all union employees
• New hire document review, entry for all union employees
• EEO reporting of minority/female work hours
• Certified Payroll report submission for both Judlau and subcontractors
• Invoice delivery ticket matching
• Credit app submissions for vendors we use on the project (if new)
• Purchase Order/Change Order creation
• Check requests outside of typical check runs
• Subcontractor Approval submissions to Owners
• Assist PM with pay estimates from Owners as it relates to calculating subcontractors’ payments
• Office supply ordering for Judlau field office and Owner field office for the project
• General office functions: water delivery tracking, mailing, FedEx, administrative support to project staff

Qualifications

• 1-2 years in an adminstrative role
• Sound judgment, accuracy, timeliness and reliability are key skills required for this position
• Professional, dependable and dedicated conduct
• Attention to detail and excellent follow-through skills are essential
• Exhibit discretion and ability to safeguard sensitive and confidential information
• Excellent writing, grammar and proofreading skills are necessary for reports, letters and e-mails
• Ability to prioritize and handle multiple assignments simultaneously is critical
• General knowledge of Microsoft Office/Adobe is expected.
• Industry knowledge and experience working with various Owner web applications such as Capture, E-builder, LCPtracker, B2G, C2, iCx a plus!

Additional Benefits offered by OHLA USA:

• Medical, Dental, & Vision Insurance
• Short- and Long-Term Disability & Life Insurance
• 401(k) retirement plan with employer matching
• Tuition Reimbursement after 1 year of employment
• Personal Time Off Program (PTO)
• Engaging work environment
• And much more!!

To learn more about OHLA USA, visit our website www.ohla-usa.com

OHLA ADA Message

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments.The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals;Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message:

OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries ("OHLA") shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.'s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

Minimum Salary

USD $55,000.00/Yr.

Maximum Salary

USD $65,000.00/Yr.