Onsite Construction Project Administrator

OHLA USA; Irvine (CA); On-site; USD 34,440 - 45,460; Full time

Job summary

OHLA USA is seeking a Project Administrator for multiple projects in southern California. This full-time onsite role requires handling HR, accounts payable, accounts receivable, payroll, and subcontractor coordination in a busy field office setting.

The ideal candidate will have 3-5 years of admin experience in construction or engineering, strong communication skills, and proficiency with Excel, Word, PowerPoint, and Outlook. Fluency in Spanish is preferred.

Qualifications

• 3-5 years of administrative support experience, preferably in engineering or construction.
• Requires excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook.
• Bilingual in Spanish preferred.
• High School Diploma required

Responsibilities

• Craft/Field New Hire paperwork.
• Upload and update employee data such as union pay upgrades, tax forms, etc.
• E-Verify.
• Assist project safety staff and IT with coordinating equipment for project staff.
• Complete 3-way match with invoices and payments.
• Work with Project Manager to create change orders.
• Communicate and coordinate with Accounts Payable for timely payments.
• Collect Certified Payroll from vendors.
• Prepare Subcontractor accruals SOVs and reconcile monthly.
• Finalize Subcontractor SOVs for payment.

Skills

Administrative support

Communication skills

Bilingual Spanish

Education

High School Diploma

Tools

Excel

Word

PowerPoint

Outlook

Job description

OHLA USA is seeking a Project Administrator for multiple projects in southern California. This full-time onsite role requires handling HR, accounts payable, accounts receivable, payroll, and subcontractor coordination in a busy field office setting.

The ideal candidate will have 3-5 years of admin experience in construction or engineering, strong communication skills, and proficiency with Excel, Word, PowerPoint, and Outlook. Fluency in Spanish is preferred.