Construction Project Admin & Documentation Lead

Russell Construction Services; Rutland (VT); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Russell Construction Services in Rutland, Vermont, is hiring a Project Coordinator to support construction management with thorough administrative and documentation tasks. The role collaborates with Project Managers, the Director of Estimating, and the accounting team to keep contracts, drawings, RFIs, and submittals organized from planning through closeout.

Ideal candidates bring at least two years of project coordination experience, strong organization, and excellent communication.

Qualifications

• Two years of experience in project coordination or administrative support.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent attention to detail in preparing, reviewing, and maintaining documents.
• Professional written and verbal communication with colleagues, clients, vendors, and partners.
• Proficiency with common office software and administrative tracking systems.
• Ability to work independently, maintain confidentiality, and follow through on responsibilities.

Responsibilities

• Provide day-to-day administrative and coordination support to Project Managers, the Director of Estimating, and internal stakeholders.
• Prepare, process, organize, and track contracts, subcontracts, purchase orders, change orders, and related documentation.
• Maintain accurate project records including drawings, RFIs, submittals, correspondence, and other documents.
• Assist with preparation and tracking of contractual documentation, approvals, and signatures.
• Coordinate project meetings, agendas, minutes, and action-item follow-ups.
• Support project setup, budget tracking, and invoice processing with accounting.

Skills

Strong organizational skills

Attention to detail

Communication skills

Independent work

Office software proficiency

Confidentiality

Education

Associate or Bachelor’s degree in business administration, construction management, accounting, or related field

Tools

Construction project management software

Document management systems

Job description

Russell Construction Services in Rutland, Vermont, is hiring a Project Coordinator to support construction management with thorough administrative and documentation tasks. The role collaborates with Project Managers, the Director of Estimating, and the accounting team to keep contracts, drawings, RFIs, and submittals organized from planning through closeout.

Ideal candidates bring at least two years of project coordination experience, strong organization, and excellent communication.