Construction Project Admin & Contracts Coordinator

Gilder Search Group; Buffalo (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Job summary

StaffBuffalo is partnering with an established construction and contracting organization to hire a Project Administrator in Buffalo. The role supports day-to-day administration, documentation, and project coordination, with a target salary around $55,000 and flexibility up to $65,000 for an exceptional candidate.

The position reports to the Director of Project Management and collaborates with project managers, vendors, subcontractors, and leadership.

Qualifications

• Experience in the construction or contracting industry preferred.
• Procore and BuildOps experience a plus.
• Advanced computer literacy, including Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to multitask while managing shifting project priorities.
• Solid organization and time-management skills.

Responsibilities

• Manage daily project administrative functions, project documentation, contracts, and key paperwork in coordination with project managers.
• Read through contracts, advise on markups, implement contract changes, and elevate matters requiring immediate management attention.
• Process submittals, RFIs, and other job-related correspondence to help projects stay on schedule.
• Coordinate and administer project meetings, including preparing and issuing meeting minutes.
• Collect and analyze project data, report on outcomes, and assist Project Managers with budgeting and regular reporting.
• Work with vendors and subcontractors to compile and process critical paperwork, while overseeing contractor work and reporting variations.
• Provide daily support to the project team as directed by management.

Skills

Microsoft Office Suite

Contract administration

Communication skills

Multitasking

Tools

Procore

BuildOps

Job description

StaffBuffalo is partnering with an established construction and contracting organization to hire a Project Administrator in Buffalo. The role supports day-to-day administration, documentation, and project coordination, with a target salary around $55,000 and flexibility up to $65,000 for an exceptional candidate.

The position reports to the Director of Project Management and collaborates with project managers, vendors, subcontractors, and leadership.