Construction Project Admin & Document Control Specialist

Jacobs Engineering Group Inc.; Washington (District of Columbia); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health and welfare benefits

Paid time off (PPTO)

Job summary

Jacobs Engineering Group Inc. in Washington, DC is seeking a Project Administrator for engagement on major projects.

The role focuses on document control, management of submissions, audits, and performance metrics, coordinating with multiple internal teams and external stakeholders. In this onsite role, you will set up the document management system, maintain workflows, and ensure timely distribution of deliverables while upholding Jacobs standards and client requirements.

Qualifications

• 5 years of document control experience in the construction industry.
• Experience with electronic document management systems (EDMS) such as Aconex, ProjectWise, BIM 360, Procore, SharePoint, or similar.

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project specifications and ensure correct revisions in deliverables.
• Receive, log, quality-check, distribute, and track engineering deliverables per procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to clients, partners, and other stakeholders; track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports to monitor workflow, status reports, and KPIs.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve issues.

Skills

Document control

Construction experience

EDMS expertise

SharePoint

Tools

Aconex

ProjectWise

BIM 360

Procore

Job description

Jacobs Engineering Group Inc. in Washington, DC is seeking a Project Administrator for engagement on major projects.

The role focuses on document control, management of submissions, audits, and performance metrics, coordinating with multiple internal teams and external stakeholders. In this onsite role, you will set up the document management system, maintain workflows, and ensure timely distribution of deliverables while upholding Jacobs standards and client requirements.