Project Administrator - Construction

Jacobs Engineering Group Inc.; Washington (District of Columbia); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health and welfare benefits

Paid time off (PPTO)

Job summary

Jacobs Engineering Group Inc. in Washington, DC is seeking a Project Administrator for engagement on major projects.

The role focuses on document control, management of submissions, audits, and performance metrics, coordinating with multiple internal teams and external stakeholders. In this onsite role, you will set up the document management system, maintain workflows, and ensure timely distribution of deliverables while upholding Jacobs standards and client requirements.

Qualifications

• 5 years of document control experience in the construction industry.
• Experience with electronic document management systems (EDMS) such as Aconex, ProjectWise, BIM 360, Procore, SharePoint, or similar.

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project specifications and ensure correct revisions in deliverables.
• Receive, log, quality-check, distribute, and track engineering deliverables per procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to clients, partners, and other stakeholders; track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports to monitor workflow, status reports, and KPIs.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve issues.

Skills

Document control

Construction experience

EDMS expertise

SharePoint

Tools

Aconex

ProjectWise

BIM 360

Procore

Job description

Washington, District of Columbia, United States

Capabilities

Construction

Office Setup

Office/Onsite

Job ID

#46247

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are looking for passionate and client‑focused Project Administrator for engagement on significant projects in the Nation’s Capital. The Project Admin/Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob’s standards, client requirements, and contractual deliverables.

Key Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
• Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports that assist in managing workflow, status reports, and key performance metrics.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.

Here’s what you’ll need

• 5 years of document control experience within the construction industry
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).

US Citizenship is required.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full‑time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $100,000.00 to $110,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on October 02, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full‑time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .