Baltimore Construction Project Admin Coordinator

Midatlantic Employers' Association; Baltimore (MD); On-site; USD 40,000 - 62,000; Full time

Job summary

Master Care Flooring in Baltimore, MD is seeking a Construction Project & Administrative Coordinator to support the Controller and Project Operations Team in a fast-paced environment. This full-time role covers accounting support, project documentation, insurance/compliance, purchasing, scheduling support, and general administration to keep projects running smoothly and on schedule.

You will interact with customers, general contractors, and vendors, maintain project files, handle

Qualifications

• Administrative experience in construction, subcontracting, or accounting support.
• Excellent organization and attention to detail.
• Ability to prioritize multiple requests while maintaining accuracy.
• Professional communication with customers, general contractors, vendors, and internal staff.
• Willingness to learn new systems and processes.

Responsibilities

• Answer incoming phones and provide front-office support.
• Complete prequalification forms and maintain documentation.
• Obtain project-specific Certificates of Insurance and provide requested documents.
• Assist with weekly accounts payable processing and invoicing support.
• Assist with monthly AR statements and routine collection follow-up.
• Assist with employee timesheet collection and payroll-support documentation.
• Order inventory materials and purchasing records.
• Create and maintain project files from bidding to closeout.
• Support document management and project forms submissions.
• Provide admin support to Scheduling for data entry and logistics.
• Support Office Project Manager with setup, filing and closeout work.
• Perform general data entry, filing, scanning, and record maintenance.

Skills

Administrative experience

Construction terminology

Project coordination

Accounting support

Document management

Tools

Spreadsheets

Email

Document-management systems

Job description

Master Care Flooring in Baltimore, MD is seeking a Construction Project & Administrative Coordinator to support the Controller and Project Operations Team in a fast-paced environment. This full-time role covers accounting support, project documentation, insurance/compliance, purchasing, scheduling support, and general administration to keep projects running smoothly and on schedule.

You will interact with customers, general contractors, and vendors, maintain project files, handle