Construction Project Admin & Logistics Coordinator

MidAtlantic Employers' Association; Baltimore (MD); On-site; USD 52,000 - 66,000; Full time

Job summary

Master Care Flooring in Baltimore, MD seeks a highly organized Construction Project Administrative Coordinator to support the Controller and Project Operations Team in a fast-paced specialty construction environment.

This full-time office role covers accounting support, project documentation, insurance/compliance, purchasing, scheduling support, and general administration. Join a team that values meticulous coordination to keep projects on track from bidding through closeout.

Qualifications

• Administrative experience in construction, subcontracting, or accounting support.
• Excellent organization and attention to detail.
• Ability to prioritize multiple requests while maintaining accuracy.
• Professional communication with customers, vendors, and staff.
• Familiarity with certificates of insurance, AP/AR, and project files is a plus.

Responsibilities

• Answer incoming phones and provide front-office support.
• Complete contractor prequalification forms and maintain company documentation.
• Obtain project-specific Certificates of Insurance and provide W-9s and licenses.
• Assist with weekly accounts payable processing and invoice entry.
• Assist with monthly AR statements and routine collection follow-up.
• Assist with employee timesheet collection and payroll-support documentation.
• Order routine inventory materials and maintain purchasing records.
• Create and maintain project files from bidding to closeout.
• Assist with document management, transmittals, and electronic submissions.
• Support scheduling data entry and project logistics.
• Assist with project setup and closeout documentation.
• Perform general office data entry, filing, and scanning.

Skills

Administrative experience

Organization and detail

Communication skills

Time management

Multitasking

Spreadsheet proficiency

Confidential information handling

Tools

Microsoft Excel

Document management systems

Accounting software

Purchasing systems

Job description

Master Care Flooring in Baltimore, MD seeks a highly organized Construction Project Administrative Coordinator to support the Controller and Project Operations Team in a fast-paced specialty construction environment.

This full-time office role covers accounting support, project documentation, insurance/compliance, purchasing, scheduling support, and general administration. Join a team that values meticulous coordination to keep projects on track from bidding through closeout.