Construction Project Admin & Controls Specialist

Milhaus; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

HSA with employer match

Paid time off (4 weeks)

401K match

Dental insurance

Job summary

Milhaus is seeking a Project Administrator to join our Indianapolis construction team. You will provide comprehensive project administration, financial oversight, contract management, and document control across the lifecycle of construction projects.

This role supports senior construction leadership by monitoring project financial performance, coordinating critical project documentation, managing subcontractor and owner agreements, and facilitating communication between construction and

Qualifications

• Five (5) years of construction coordination experience required.
• College degree or equivalent combination of education and experience.
• Must possess excellent organization skills.
• Experience using Microsoft Office.
• Proficient experience using Vista, AIA and other construction software.
• Very strong communication, listening, and prioritization skills.

Responsibilities

• Provide financial review and tracking support for construction leadership, including budgeting in Vista and status reporting.
• Prepare and manage all subcontracts and letters of intent; manage execution and filing of subcontractor agreements; track leave and change orders.
• Assist in project document management, setting up required project folders and ensuring updated executed agreements, change orders, and COIs.
• Coordinate between accounting and construction, approve invoices, correct billing errors, and process owner change orders as needed.
• Track licenses and insurance certificates across states and projects; order safety supplies and signage; research liens and close job information when needed.
• Other duties as assigned.

Skills

Construction coordination

Communication

Organization

Microsoft Office

Education

College degree or equivalent

Tools

Vista

AIA software

Job description

Milhaus is seeking a Project Administrator to join our Indianapolis construction team. You will provide comprehensive project administration, financial oversight, contract management, and document control across the lifecycle of construction projects.

This role supports senior construction leadership by monitoring project financial performance, coordinating critical project documentation, managing subcontractor and owner agreements, and facilitating communication between construction and