Construction Project Admin: Contracts, Docs & Billing

Hiffman National; Oakbrook Terrace (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Hiffman National seeks a construction administration professional to support contract preparation, document control, and invoicing. You will review insurance certificates, track liens, and maintain organized project files in a collaborative team environment.

The role requires 1–3 years of related experience, strong MS Office skills, and the ability to work both independently and as part of the team. This is a full-time on-site position in Illinois.

Qualifications

• 1–3 years of related experience in construction administration.
• Excellent communication and customer service mindset.
• Ability to work both independently and within a team.
• Proficient in Word, PowerPoint and Excel for reporting.

Responsibilities

• Prepare contracts, change orders, and agreement templates.
• Review certificates of insurance for compliance and lien waivers.
• Maintain project files and manage administrative workflows.
• Generate invoices and support monthly financial reconciliations.
• Coordinate meetings and assist with reporting and governance.

Skills

Construction admin

Customer service

Team player

Independent work

Communication

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Hiffman National seeks a construction administration professional to support contract preparation, document control, and invoicing. You will review insurance certificates, track liens, and maintain organized project files in a collaborative team environment.

The role requires 1–3 years of related experience, strong MS Office skills, and the ability to work both independently and as part of the team. This is a full-time on-site position in Illinois.