Construction Office Administrator & Compliance Specialist

F.H. Paschen; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) matching

Flexible spending account

Life insurance

Referral program

Professional development assistance

Eligibility for Year End Bonus

LifeLock Subscription

Job summary

F.H. Paschen, with 115+ years in construction, seeks an administrative professional in Chicago to support the Civil Department.

You will handle AP/AR, payroll, compliance audits, and contract management, ensuring document control and process accuracy. Ideal candidates have an associate degree (or equivalent), 3–5 years construction experience, strong MS Office skills, and excellent communication and organizational abilities.

Qualifications

• Associate degree preferred and/or equivalent experience required.
• Prefer 3-5 years Construction experience.
• Knowledge of word-processing, spreadsheet(s), and basic accounting principles required.
• Good communication and organizational skills are necessary.

Responsibilities

• Accounts Payable: Create vouchers and ensure correct coding and approvals; respond to vendor questions.
• Accounts Receivable: Create and process monthly progress billings; manage Subcontractor payments and lien waivers.
• Payroll: Review time sheets from field; onboarding packet review.
• Compliance: Certified Payroll audits; EEO reporting; Community Hiring / Apprenticeship goals.
• Contract management: Review initial insurance certificates for compliance.
• Maintain electronic filing of documents per department standards.
• Other duties as assigned.

Skills

Word processing

Spreadsheet

Basic accounting

Communication

Organizational skills

Education

Associate degree or equivalent experience

Job description

F.H. Paschen, with 115+ years in construction, seeks an administrative professional in Chicago to support the Civil Department.

You will handle AP/AR, payroll, compliance audits, and contract management, ensuring document control and process accuracy. Ideal candidates have an associate degree (or equivalent), 3–5 years construction experience, strong MS Office skills, and excellent communication and organizational abilities.