Construction Project Admin: Contracts & Closeouts

Scalo Inc.; Pittsburgh (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Profit Improvement Incentive

15 Days PTO + 7 holidays

Health, Dental, Vision Insurance

Company-paid life insurance

401(k) with company match

Disability Insurance options

Health Savings Account with company

Job summary

Scalo Inc. is seeking a Construction Project Administrator to manage contracts, compliance, and administration for commercial projects across PA, OH, and affiliated companies. You will set up jobs in Sage 300 CRE and MasterKey, track contracts and change orders, and prepare closeout packages.

The role requires organizing, multi-project coordination, strong communication, and proficiency with MS Office. On-site in Pittsburgh, with benefits including PTO, health insurance, and retirement plan.

Qualifications

• Two years of experience in administrative, contract administration, or project coordination, preferably in construction.
• Proficiency with Microsoft Office suite and ability to coordinate with multiple managers and estimators.
• Ability to communicate with general contractors, owners, and subcontractors by phone and email to obtain documents and payments.

Responsibilities

• Provide detailed, exemplary administrative service to The Scalo Companies.
• Complete bid forms and bid documents on time for Estimators.
• Set up projects in Sage 300 CRE and MasterKey; prepare OPS folders.
• Track contracts, changes, and approvals; work with Office & Facilities Manager on outstanding contracts.
• Enter monthly invoices and pay applications in Sage 300 CRE with backup.
• Submit invoices and notary services as required; manage certified payroll reports.
• Collect and track certified payroll from subcontractors and aging receivables.
• Prepare weekly reports for Operations and submit closeout packages.

Skills

Organizational skills

Communication

Detail-oriented

Time management

Math skills

Multi-project coordination

Customer focus

Interacting with PMs/Estimators

Tools

Sage 300 CRE (Timberline)

MasterKey

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

Scalo Inc. is seeking a Construction Project Administrator to manage contracts, compliance, and administration for commercial projects across PA, OH, and affiliated companies. You will set up jobs in Sage 300 CRE and MasterKey, track contracts and change orders, and prepare closeout packages.

The role requires organizing, multi-project coordination, strong communication, and proficiency with MS Office. On-site in Pittsburgh, with benefits including PTO, health insurance, and retirement plan.