Construction Project Coordinator - Contracts & Invoicing

Scalo-Inc.; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Profit improvement incentive

15 days PTO + 7 holidays

Health, dental, and vision insurance

Company-paid life insurance

401(k) with company match

Short/Long-term disability insurance

Health Savings Account contribution

Employee Assistance Program (EAP)

Job summary

Scalo Inc is the shared services company for the Scalo Companies, supporting multiple construction divisions with centralized accounting, HR, safety, marketing, warehousing, and admin services.

The Construction Project Administrator will manage contracts, compliance, job setup, change orders, invoicing, and certified payroll for commercial projects across PA, OH, and related entities, ensuring accurate documentation and timely support to the Operations team.

Qualifications

• Strong organization and follow-through, keeping many items moving to completion.
• Comfortable contacting general contractors, owners, and subcontractors to obtain documents and payments.
• Customer focus, problem solving, learning orientation, detail orientation, time management, and math skills.

Responsibilities

• Provide administrative service to The Scalo Companies with detail-oriented support.
• Complete and submit bid forms and documents on time for estimators.
• Set up jobs in Sage 300 CRE and MasterKey; complete OPS folders.

Skills

Organization

Communication

Microsoft Office

Detail orientation

Time management

Customer service

Multi-project coordination

Education

High School Diploma or equivalent

Tools

Sage 300 CRE (Timberline)

MasterKey

Job description

Scalo Inc is the shared services company for the Scalo Companies, supporting multiple construction divisions with centralized accounting, HR, safety, marketing, warehousing, and admin services.

The Construction Project Administrator will manage contracts, compliance, job setup, change orders, invoicing, and certified payroll for commercial projects across PA, OH, and related entities, ensuring accurate documentation and timely support to the Operations team.