Construction Project Admin & Billing Specialist

InServ Corp.; Fuquay-Varina (NC); On-site; USD 45,000 - 68,000; Full time

Job summary

InServ Corp. is seeking a Project Administrator to support project administration, billing, accounts receivable, and job cost tracking for multiple NC projects.

You will work closely with Project Managers, field personnel, subcontractors, clients, and internal teams to keep projects organized and documented. The role emphasizes maintaining records, processing billing, and ensuring timely submittals and turnover documentation, with a focus on accuracy and compliance across project management

Qualifications

• Associate degree in Engineering, Construction Management, Business, Accounting, or related field preferred.
• Or six years of documented experience in construction project administration, billing, job cost, or related field.

Responsibilities

• Review new job folders and establish project files for assigned divisions.
• Process, distribute, and maintain project documentation, including change orders and submittals.
• Prepare, enter, and distribute purchase orders for materials, major equipment, and subcontractors.
• Assist Project Managers with preparation and follow-up of submittal packages.
• Maintain accurate project records and prepare reports as requested by Project Managers.
• Process contract, T&M, and NTE billing for assigned Project Managers.

Skills

Construction

MS Excel

Documentation

Budgeting

Communication

Project coordination

Education

Associate degree or 6 years experience

Tools

Expedition

Timberline Accounting

PM software

Job description

InServ Corp. is seeking a Project Administrator to support project administration, billing, accounts receivable, and job cost tracking for multiple NC projects.

You will work closely with Project Managers, field personnel, subcontractors, clients, and internal teams to keep projects organized and documented. The role emphasizes maintaining records, processing billing, and ensuring timely submittals and turnover documentation, with a focus on accuracy and compliance across project management