Environmental Project Billing & Admin Specialist

Intepros; Richmond (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

IntePros in Richmond, VA is seeking a Project Administrator to provide administrative and accounting support for site investigation and environmental management practices. The role involves billing coordination with clients, vendors, and subcontractors, data entry, and maintaining project information with strong organizational skills.

The ideal candidate has an Associate’s degree in accounting or finance, at least 1 year of project admin experience, proficiency in MS Office and Excel, and a

Qualifications

• Associate’s degree in accounting or finance (required).
• At least 1 year of related project administration experience (required).
• Ability to read and comprehend moderately complex instructions, contracts and memoranda (required).
• Knowledge of job costing, contract file administration and project revenue (required).
• Working knowledge of Microsoft Office and proficiency in Excel (required).
• Prior experience with BST (preferred).
• Accurate data entry, writing and editing skills (required).
• Ability to work in a fast paced, detail and deadline‑oriented environment and manage multiple projects simultaneously (required).
• Ability to effectively present information to Project Managers, and other internal clients (required).
• Valid U.S. driver’s license and a satisfactory driving record for business errands (required).

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database per contract terms.
• Verify and edit project rate schedules and demographic data.
• Ensure proper mark‑ups, tax components and invoice masks align with contracts.
• Review employee expense reports for timely payment and data entry.
• Understand timesheet flow related to labor and project billing.
• Initiate billing by generating prebill reports and finalize invoices with attachments.
• Track accounts receivable and accounts payable for project processing.
• Assess project revenue and update budget variances; follow monthly close.
• Generate system reports and assist with other office tasks.

Skills

Strong organizational skills

Adaptable / flexible

Attention to detail

Multitasking

Effective communication

Education

Associate’s degree in accounting or finance

Tools

Microsoft Office

Excel

BST

Job description

IntePros in Richmond, VA is seeking a Project Administrator to provide administrative and accounting support for site investigation and environmental management practices. The role involves billing coordination with clients, vendors, and subcontractors, data entry, and maintaining project information with strong organizational skills.

The ideal candidate has an Associate’s degree in accounting or finance, at least 1 year of project admin experience, proficiency in MS Office and Excel, and a