Project Administrator

Clark Construction Group, LLC; Upper Marlboro (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Clark Construction Group, LLC in Upper Marlboro, MD is seeking a detail-oriented Payroll/Administration Assistant to support project teams on large-scale construction jobs. This full-time role focuses on payroll review, document control, purchasing, and reporting to keep project finances accurate.

Candidates should have 1–3 years of administration or accounting experience, proficiency with Microsoft Office, and the ability to work independently or with others on tight deadlines.

Qualifications

• 1–3 years of administration or accounting experience in a construction project setting is preferred.
• Bachelor's degree from an accredited institution is preferred.
• Experience with billing, document control and purchasing is a plus.
• Strong attention to detail and data accuracy are essential.
• Ability to manage multiple projects with overlapping deadlines.

Responsibilities

• Review Certified Payrolls for subcontractors.
• Assist with trade/craft payroll processing.
• Assist with monthly pay applications (Invoice to Owner, Subcontractor Payments, Waiver Tracking).
• Review Purchase Orders and Invoices.
• Create, update, and maintain reports.
• Document Control (Scanning/Uploading documents).
• Assist with minor purchasing (process invoices, cost comparisons).
• General Office Management.
• Insurance Certificate Tracking.
• Equipment Tracking.
• Job site Equipment and Inventory Control.
• Other duties as assigned.
• Answering phones.
• Maintain and order office supplies.

Skills

Administration

Billing

Document control

Purchasing

MS Excel

Education

Bachelor's degree

Tools

Microsoft Office

MS Word

Job description

Upper Marlboro, MD

Full time

R5024407

There is a reason that Clark is a leader in the construction industry. Simply put, it’s our people. From highways to hotels and residential housing to railways, we rely on the leadership, talents, and drive of our employees to bring great projects to light. Are you interested in becoming a part of our team? If so, take the next step and start building your career with us today.

Responsibilities

• Review Certified Payrolls for subcontractors
• Assist with trade/craft payroll processing
• Assist with monthly pay application (Invoice to Owner, Subcontractor Payments, Waiver Tracking)
• Review Purchase Orders and Invoices
• Create, update, and maintain reports
• Document Control (Scanning/Uploading documents)
• Assist with minor purchasing (process invoices, cost comparisons)
• General Office Management
• Insurance Certificate Tracking
• Equipment Tracking
• Job site Equipment and Inventory Control
• Other duties as assigned
• Answering phones
• Maintain and order office supplies

Qualifications

• 1-3 Years of administration/accounting experience. Experience working on large scale construction project in similar role a plus
• Bachelors from accredited undergraduate institution preferred
• Demonstrated experience in billing, document control, and purchasing
• Commitment to maintaining data accuracy and timeliness in processing and delivery. Attention to detail is a must
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
• Proficient in Microsoft Office, specifically MS Excel and MS Word
• Able to work well with others, take direction, and work independently

Preferred Qualifications

• Bilingual Spanish preferred

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

The Physical Demands of the Job:

This is a physically demanding role on an active construction site. You must be able to work safely around heavy equipment and construction traffic. You must be able to frequently lift, carry, and move materials weighing up to 50 pounds alone, and use team-lifting techniques for anything heavier. Long periods of continual standing or walking are required, along with the ability to bend, climb, kneel, and reach. Good balance and dexterity are crucial, as you will be working safely at various heights and in tight spaces. You'll need visual acuity to operate equipment and spot hazards, and the ability to hear with or without assistance to understand instructions in noisy environments.