Project Administrator

clark; Haskell (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Clark is seeking an organized Administrative / Accounting Assistant to support a large-scale construction project in Texas. You will handle office management, review certified payrolls, assist with payroll processing, purchasing, and invoicing to owners and subs, and maintain reporting and document control.

The ideal candidate has 1-3 years of admin/accounting experience, a bachelor’s degree preferred, strong Excel/Word skills, and the ability to manage multiple deadlines while working well with

Qualifications

• 1-3 years of administration/accounting experience; large construction project experience a plus
• Bachelor's degree preferred
• Experience in billing, document control, and purchasing
• Attention to detail with data accuracy and timeliness
• Ability to manage multiple projects with overlapping deadlines

Responsibilities

• General Office Management
• Review Certified Payrolls for subcontractors
• Assist with trade/craft payroll processing
• Assist with monthly pay application (Invoice to Owner, Subcontractor Payments, Waiver Tracking)
• Review Purchase Orders and Invoices
• Create, update, and maintain reports
• Document Control (Scanning/Uploading documents)
• Assist with minor purchasing (process invoices, cost comparisons)
• Insurance Certificate Tracking
• Equipment Tracking
• Job site Equipment and Inventory Control
• Answering phones
• Maintain and order office supplies
• Other duties as assigned

Skills

MS Excel

MS Word

Bilingual Spanish

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Responsibilities

• General Office Management
• Review Certified Payrolls for subcontractors
• Assist with trade/craft payroll processing
• Assist with monthly pay application (Invoice to Owner, Subcontractor Payments, Waiver Tracking)
• Review Purchase Orders and Invoices
• Create, update, and maintain reports
• Document Control (Scanning/Uploading documents)
• Assist with minor purchasing (process invoices, cost comparisons)
• Insurance Certificate Tracking
• Equipment Tracking
• Job site Equipment and Inventory Control
• Answering phones
• Maintain and order office supplies
• Other duties as assigned

Qualifications

• 1-3 years of administration/accounting experience; experience working on large scale construction project in similar role a plus
• Bachelors from accredited undergraduate institution, preferred
• Demonstrated experience in billing, document control, and purchasing
• Commitment to maintaining data accuracy and timeliness in processing and delivery. Attention to detail is a must
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
• Proficient in Microsoft Office, specifically MS Excel and MS Word
• Able to work well with others, take direction, and work independently
• Bilingual Spanish a plus

Alignment to Clark Standards of Excellence: Self-Motivated, Results Oriented, Adaptable, Team Player, Accountable, Ethical, Innovative, Resilient, Builds Relationships, Builds People / Teams & Followership, Sets Direction & Executes