Construction Project Admin: Billing & Closeout Specialist

ITG Communications, LLC; Vancouver (WA); On-site; USD 42,000 - 66,000; Full time

Job summary

ITG Communications, LLC is seeking a Project Administrator, Construction to provide administrative support across construction, finance, and client reporting. You will manage as-built packages, verify documents, and ensure timely closeout, while reconciling production data with billing and maintaining Smartsheet-based tracking.

Ideal candidates have 1–3 years in telecom/construction admin roles, strong attention to detail, and excellent communication across departments.

Qualifications

• High school diploma or equivalent required.
• 1–3 years in cable, telecom, or construction environments.
• 1–3 years in administrative or project coordination preferred.

Responsibilities

• Compile and maintain as-built packages per standards.
• Verify project documentation, maps, and production reports.
• Ensure timely submission for project closeout.
• Identify discrepancies between production data and billing.
• Act as quality control between Construction and Finance.
• Support reconciliation of production codes for client billing.
• Maintain tracking systems and Smartsheet with real-time statuses.
• Generate reports for management visibility on production and completion.
• Provide administrative support to Construction Coordinators and Project Managers.
• Collaborate with Finance and field teams to gather information.

Skills

Attention to detail

Organizational skills

Accountability and ownership

Effective communication

Education

High school diploma or equivalent

Tools

Smartsheet

Job description

ITG Communications, LLC is seeking a Project Administrator, Construction to provide administrative support across construction, finance, and client reporting. You will manage as-built packages, verify documents, and ensure timely closeout, while reconciling production data with billing and maintaining Smartsheet-based tracking.

Ideal candidates have 1–3 years in telecom/construction admin roles, strong attention to detail, and excellent communication across departments.