Construction Project Accountant – WIP Billing Change Orders

noxgroup; Reno (NV); On-site; USD 70,000 - 95,000; Full time

Job summary

Nox Group in Reno, NV is seeking a Project Accountant to support large-scale construction initiatives. You will be the financial partner to Project Managers, Executives, Operations, and Corporate Accounting, ensuring project data is timely, accurate, and actionable.

You will own month-end close, manage WIP forecasts, and oversee costs, billings, change orders, and subcontractor compliance, with a focus on protecting profitability and cash flow while escalating issues to leadership as needed.

Qualifications

• Minimum of 1-2 years of experience in project accounting.
• Familiarity with construction accounting and knowledge of the project structure in a General Contractor/Subcontractor business environment a plus.
• Construction ERP experience (Spectrum preferred); proficient with Microsoft Suite (Word, Excel, Outlook) required.
• Excellent organizational skills with the ability to manage multiple projects and deadlines effectively and respond to changes in priorities.
• Strong verbal and written communication skills for interacting with operational teams, customers, vendors, and other stakeholders.

Responsibilities

• Set up and maintain projects in the ERP system, including contract values, billing structures, tax treatment, and phase codes, ensuring adherence to all contractual requirements and internal procedures.
• Review and process project costs and documentation for accuracy and compliance with company standards.
• Partner with Project Managers to complete the weekly financial reviews, identifying financial risks, billing constraints, and open items requiring escalation.
• Partner with Project Managers to prepare monthly Work-In-Process (WIP) forecasts, analyzing project profitability, percent complete, cost trends, and billing/payment status, and maintaining variance explanations.
• Review committed costs and purchase orders against actual costs and budget to identify duplicate, inactive, or unsupported exposure.
• Process job cost corrections and cost transfers, and maintain phase code structure to support accurate financial reporting.
• Identify and elevate sales and use tax discrepancies.
• Support and work closely with Operations regarding contracts, changes, costs, compliance documents, and other project financial matters.
• Complete month-end close responsibilities according to required deadlines and accounting procedures.
• Issue and manage subcontractor documentation per contract specifications; ensure all required documentation is collected and filed.
• Monitor, process, and issue change orders, ensuring they are correctly documented and approved. Maintain clear records of all change orders and associated financial impacts.
• Process project accounts payable, ensuring timely and accurate payments. Verify that all invoices align with contractual terms and project requirements.
• Manage subcontractor compliance, including insurance, lien waivers, retention, and W-9 forms.
• Research and resolve any issues related to subcontractor billing, working to ensure all discrepancies are addressed and resolved promptly.
• Track and bill stored materials where contractually allowed, maintaining required backup documentation.
• Track payment status, resolve any discrepancies or issues, and coordinate with customers to facilitate collections.
• Manage and update owner and subcontractor schedules of values, ensuring accuracy and alignment with project progress and contract terms.
• Support submission and tracking of contractual compliance documentation, including certified payroll, OCIP/CCIP, and insurance requirements.
• Research and resolve billing and payment discrepancies, addressing any issues promptly to ensure smooth financial operations.
• Support project closeout, including final billings, retention, subcontract reconciliation, and final lien waivers.

Tools

Spectrum ERP

Microsoft Office

Job description

Nox Group in Reno, NV is seeking a Project Accountant to support large-scale construction initiatives. You will be the financial partner to Project Managers, Executives, Operations, and Corporate Accounting, ensuring project data is timely, accurate, and actionable.

You will own month-end close, manage WIP forecasts, and oversee costs, billings, change orders, and subcontractor compliance, with a focus on protecting profitability and cash flow while escalating issues to leadership as needed.