Project Accountant

noxgroup; Reno (NV); On-site; USD 70,000 - 95,000; Full time

Job summary

Nox Group in Reno, NV is seeking a Project Accountant to support large-scale construction initiatives. You will be the financial partner to Project Managers, Executives, Operations, and Corporate Accounting, ensuring project data is timely, accurate, and actionable.

You will own month-end close, manage WIP forecasts, and oversee costs, billings, change orders, and subcontractor compliance, with a focus on protecting profitability and cash flow while escalating issues to leadership as needed.

Qualifications

• Minimum of 1-2 years of experience in project accounting.
• Familiarity with construction accounting and knowledge of the project structure in a General Contractor/Subcontractor business environment a plus.
• Construction ERP experience (Spectrum preferred); proficient with Microsoft Suite (Word, Excel, Outlook) required.
• Excellent organizational skills with the ability to manage multiple projects and deadlines effectively and respond to changes in priorities.
• Strong verbal and written communication skills for interacting with operational teams, customers, vendors, and other stakeholders.

Responsibilities

• Set up and maintain projects in the ERP system, including contract values, billing structures, tax treatment, and phase codes, ensuring adherence to all contractual requirements and internal procedures.
• Review and process project costs and documentation for accuracy and compliance with company standards.
• Partner with Project Managers to complete the weekly financial reviews, identifying financial risks, billing constraints, and open items requiring escalation.
• Partner with Project Managers to prepare monthly Work-In-Process (WIP) forecasts, analyzing project profitability, percent complete, cost trends, and billing/payment status, and maintaining variance explanations.
• Review committed costs and purchase orders against actual costs and budget to identify duplicate, inactive, or unsupported exposure.
• Process job cost corrections and cost transfers, and maintain phase code structure to support accurate financial reporting.
• Identify and elevate sales and use tax discrepancies.
• Support and work closely with Operations regarding contracts, changes, costs, compliance documents, and other project financial matters.
• Complete month-end close responsibilities according to required deadlines and accounting procedures.
• Issue and manage subcontractor documentation per contract specifications; ensure all required documentation is collected and filed.
• Monitor, process, and issue change orders, ensuring they are correctly documented and approved. Maintain clear records of all change orders and associated financial impacts.
• Process project accounts payable, ensuring timely and accurate payments. Verify that all invoices align with contractual terms and project requirements.
• Manage subcontractor compliance, including insurance, lien waivers, retention, and W-9 forms.
• Research and resolve any issues related to subcontractor billing, working to ensure all discrepancies are addressed and resolved promptly.
• Track and bill stored materials where contractually allowed, maintaining required backup documentation.
• Track payment status, resolve any discrepancies or issues, and coordinate with customers to facilitate collections.
• Manage and update owner and subcontractor schedules of values, ensuring accuracy and alignment with project progress and contract terms.
• Support submission and tracking of contractual compliance documentation, including certified payroll, OCIP/CCIP, and insurance requirements.
• Research and resolve billing and payment discrepancies, addressing any issues promptly to ensure smooth financial operations.
• Support project closeout, including final billings, retention, subcontract reconciliation, and final lien waivers.

Tools

Spectrum ERP

Microsoft Office

Job description

At Nox Group, we are dedicated to humanizing construction as one of the fastest-growing industrial enterprises in the US. Nox Group owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels, and our teams set the standard as industry leaders. As we continue to expand our reach nationwide, we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. We prioritize our people, our partners, and our relationships.

We are seeking a Project Accountant to support complex, large-scale construction projects. The Project Accountant serves as the financial partner to Project Managers, Project Executives, Operations, and Corporate Accounting, ensuring project financial data is timely, accurate, and actionable. As the front line for project accounting, this position plays a key role in maintaining accurate project records, protecting project profitability, supporting cash flow, and promptly identifying and escalating financial issues or discrepancies to Project Accounting Managers. Project Accountants are expected to be proactive and take ownership of project financial processes.

Responsibilities

PROJECT FINANCIAL MANAGEMENT

• Set up and maintain projects in the ERP system, including contract values, billing structures, tax treatment, and phase codes, ensuring adherence to all contractual requirements and internal procedures.
• Review and process project costs and documentation for accuracy and compliance with company standards.
• Partner with Project Managers to complete the weekly financial reviews, identifying financial risks, billing constraints, and open items requiring escalation.
• Partner with Project Managers to prepare monthly Work-In-Process (WIP) forecasts, analyzing project profitability, percent complete, cost trends, and billing/payment status, and maintaining variance explanations.
• Review committed costs and purchase orders against actual costs and budget to identify duplicate, inactive, or unsupported exposure.
• Process job cost corrections and cost transfers, and maintain phase code structure to support accurate financial reporting.
• Identify and elevate sales and use tax discrepancies.
• Support and work closely with Operations regarding contracts, changes, costs, compliance documents, and other project financial matters.
• Complete month-end close responsibilities according to required deadlines and accounting procedures.

CHANGE ORDER MANAGEMENT

• Issue and manage subcontractor documentation in accordance with contract specifications. Ensure all required documentation is collected and filed.
• Monitor, process, and issue change orders, ensuring they are correctly documented and approved. Maintain clear records of all change orders and associated financial impacts.
• Process project accounts payable, ensuring timely and accurate payments. Verify that all invoices align with contractual terms and project requirements.
• Manage subcontractor compliance, including insurance, lien waivers, retention, and W-9 forms. Ensure all subcontractor documentation is up-to-date and compliant.
• Research and resolve any issues related to subcontractor billing, working to ensure all discrepancies are addressed and resolved promptly.

ACCOUNTS RECEIVABLE

• Compile, prepare, and submit monthly project billings in accordance with contract requirements. Ensure that all billings are accurate and submitted in a timely manner.
• Track and bill stored materials where contractually allowed, maintaining required backup documentation.
• Track payment status, resolve any discrepancies or issues, and coordinate with customers to facilitate collections, ensuring that all project billings are collected efficiently and in accordance with contract terms.
• Manage and update owner and subcontractor schedules of values, ensuring accuracy and alignment with project progress and contract terms.
• Support submission and tracking of contractual compliance documentation, including certified payroll, OCIP/CCIP, and insurance requirements.
• Research and resolve billing and payment discrepancies, addressing any issues promptly to ensure smooth financial operations.
• Support project closeout, including final billings, retention, subcontract reconciliation, and final lien waivers.

Qualifications

• Minimum of 1-2 years of experience in project accounting
• Familiarity with construction accounting and knowledge of the project structure in a General Contractor/Subcontractor business environment a plus.
• Construction ERP experience (Spectrum preferred); proficient with Microsoft Suite (Word, Excel, Outlook) required.
• Excellent organizational skills with the ability to manage multiple projects and deadlines effectively and respond to changes in priorities.
• Strong verbal and written communication skills for interacting with operational teams, customers, vendors, and other stakeholders.
• Ability to maintain a h