Construction Program Analyst: Invoicing & Grants

City of Detroit; Detroit (MI); On-site; USD 65,000 - 95,000; Full time

Job summary

The City of Detroit Water and Sewerage Department seeks a detail-oriented Program Analyst to support the Alley Sewer Repair Project. You will review invoices, coordinate with Project Engineers, and ensure payment compliance with funding requirements.

Ideal candidates bring strong analytical skills and experience with construction project administration, federal/state funding rules, and documentation practices to support budgets and audits.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Finance, Construction Management, Engineering, or a related field is preferred.
• Minimum of 3 years of experience in project controls, construction administration, program analysis, finance, or contract administration.
• Minimum of 3 years of experience in administration support of construction or infrastructure projects.
• Minimum of 3 years of experience reviewing contractor invoices or pay applications for construction or infrastructure projects.
• Familiarity with federal, state, and local funded projects, grant compliance, or public sector procurement processes is highly desirable.
• Proficiency in Microsoft Suite (specifically advanced knowledge in excel) and financial tracking systems.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Review contractor invoices, pay applications, change orders, and supporting documentation for accuracy and compliance with contract terms.
• Coordinate with Project Engineers and field staff to validate completed work, quantities, and milestone achievements prior to payment approval.
• Monitor project budgets, encumbrances, and expenditures to ensure alignment with approved funding allocations.
• Assist in tracking federal funding requirements, grant compliance, reporting deadlines, and audit documentation.
• Maintain detailed records of invoices, payment approvals, contract modifications, and project financial data.
• Support the preparation of financial reports, budget updates, and project status reports for leadership and funding agencies.
• Identify discrepancies, missing documentation, or billing issues and work collaboratively with contractors and project teams to resolve them.
• Ensure compliance with applicable federal, state, and local regulations, including the City of Detroit procurement and reimbursement requirements.
• Participate in project meetings and provide financial and programmatic support to Project Manager, Project Engineers and key staff members.
• Assist with audits, documentation requests, and closeout activities for projects.

Skills

Analytical skills

Communication skills

Data entry

Multitasking

Professionalism

Education

Bachelor’s degree in Business Administration, Public Administration, Finance, Construction Management, Engineering, or related field

Tools

Smartsheets

SharePoint

Box

Microsoft Office

Primavera P6

e-Builder

Job description

The City of Detroit Water and Sewerage Department seeks a detail-oriented Program Analyst to support the Alley Sewer Repair Project. You will review invoices, coordinate with Project Engineers, and ensure payment compliance with funding requirements.

Ideal candidates bring strong analytical skills and experience with construction project administration, federal/state funding rules, and documentation practices to support budgets and audits.