Construction Office & Job-Cost Administrator

VALCOURT EXTERIOR BUILDING SERVICES OF NEW JERSEY L C; Millstone Township (NJ); On-site; USD 28,000 - 34,000; Full time

Job summary

VALCOURT EXTERIOR BUILDING SERVICES OF NEW JERSEY L C is seeking an Office Administrator in Millstone Township, NJ to support payroll, accounting, and project reporting. This office-based role is 40 hours per week, five days, and requires strong organization to manage deadlines and documentation for field and project teams.

You will handle utilization reports, AP coding to jobs, and maintain payroll and project files while assisting with month-end reporting and internal process improvements.

Qualifications

• High school diploma or equivalent required.
• Associate degree in accounting or related field preferred.
• Experience in administrative, accounting, or job cost roles is preferred.
• Experience with payroll, AP coding, and job costing in construction favored.
• Proficiency with Excel, Outlook, and construction software.

Responsibilities

• Complete utilization reporting and other job-related compliance documentation.
• Organize, review, and maintain daily job reports from field teams.
• Code accounts payable invoices to the proper jobs, cost codes, phases, departments, and general ledger accounts.
• Assist with job cost accounting by tracking labor, materials, subcontractor costs, equipment, and other project-related expenses.
• Support project managers and accounting teams with documentation needed for billing, payroll, compliance, and job costing.
• Maintain accurate digital and physical files for payroll, AP, certified payroll, job reports, contracts, change orders, and project documentation.
• Assist with month-end reporting, cost tracking, and project financial documentation as needed.
• Support accounts payable workflow, including invoice review, coding, routing, and documentation.
• Help improve internal processes related to payroll, job costing, document control, and reporting.
• Perform other administrative, accounting, and project support duties as assigned.

Skills

Organizational skills

Time management

Data entry

Payroll processing

Excel

Outlook

Accounting software

AP coding

Construction costing

Education

High school diploma

Associate degree in accounting

Construction management degree

Tools

Power BI

NetSuite

Construction management software

Job description

VALCOURT EXTERIOR BUILDING SERVICES OF NEW JERSEY L C is seeking an Office Administrator in Millstone Township, NJ to support payroll, accounting, and project reporting. This office-based role is 40 hours per week, five days, and requires strong organization to manage deadlines and documentation for field and project teams.

You will handle utilization reports, AP coding to jobs, and maintain payroll and project files while assisting with month-end reporting and internal process improvements.