Construction Pay Apps & AR Billing Specialist

Red Cedar Construction Services, LLC

Charlotte (NC)

On-site

USD 40,000 - 65,000

Full time

10 days ago

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Benefits offered by this job

Medical, Dental, Vision

401k with match

Paid time off

Growth opportunities

Job summary

Red Cedar Construction Services, LLC is seeking a detail-oriented Construction Accounts Receivable / Pay Applications Specialist to join our finance team in Charlotte, NC. You will manage pay applications, AR and collections, collaborating with construction managers, project leadership, clients, investors, and internal accounting to ensure accurate, on-time billings and timely collections.

The ideal candidate has hands-on experience with construction billing, pay applications, change orders, AR,

Qualifications

Minimum of three years of experience in accounts receivable, construction billing, bookkeeping, or a related accounting role.
Hands-on experience preparing construction pay applications with limited direction.
Experience with schedules of values, change orders, retainage, lien waivers, bill-through dates, and supporting billing documentation.
Demonstrated experience managing accounts receivable and collections from invoice preparation through final payment.
Ability to proactively follow up on outstanding balances, resolve discrepancies, and help reduce payment timelines.
Construction industry experience required; general contracting, homebuilding, multifamily, or Build-to-Rent experience preferred.
Strong understanding of accounts receivable, accounts payable, bookkeeping, and basic GAAP principles.
Strong organizational skills with the ability to maintain accurate and complete billing documentation.
Excellent communication and relationship-building skills when working with clients, Construction Managers, vendors, and trade partners.
Strong attention to detail, follow-through, problem-solving ability, and personal accountability.
Proficiency in Microsoft Excel and experience with QuickBooks Online or a comparable accounting system.
Experience with Procore, Smartsheet, AIA-style billing, or construction billing portals preferred.
Ability to manage multiple deadlines, work independently, and take ownership in a fast-paced environment.
Associate’s or bachelor’s degree in accounting, finance, business, or a related field preferred; relevant experience may be considered in place of a degree.

Responsibilities

Prepare and submit accurate, complete, and timely pay applications for assigned construction projects.
Work directly with Construction Managers and project leadership to obtain the information required to complete each billing cycle.
Independently determine appropriate billing periods and bill-through dates based on project activity, contractual requirements, and supporting documentation.
Review project contracts, schedules of values, approved change orders, and billing requirements before preparing pay applications.
Ensure each pay application includes the documentation required by the client, lender, investor, or contract.
Track pay application deadlines and proactively follow up with internal team members to avoid delays.
Identify missing, incomplete, or inconsistent billing information and resolve issues before submission.
Maintain organized and complete billing files, including pay applications, invoices, approvals, change orders, lien waivers, and supporting documentation.
Prepare, issue, and track change orders promptly and accurately.
Confirm approved change orders are incorporated into the appropriate billing cycle and accounts receivable records.
Monitor the status of submitted pay applications and promptly address client questions, requested revisions, or rejected documentation.