Construction Operations Coordinator

Schneider Electric; Westmont (IL); On-site; USD 54,000 - 82,000; Full time

Job summary

Schneider Electric is seeking an Operations Coordinator to assist with managing, processing, and troubleshooting tasks essential to efficient project execution. You will provide administrative support, accounting assistance, and general office support.

The role requires strong organizational skills, proficiency with Microsoft Office (Teams, Outlook, Excel), basic accounting knowledge, and experience in the construction industry.

Qualifications

• High school diploma or GED required.
• Minimum 3 years relevant work experience.
• Experience providing administrative support in the construction industry.
• This position requires a high level of organizational expertise with a customer-centric, self-starting, adaptable, and team-oriented mindset.

Responsibilities

• Initial project setup in the system of record, ensuring timely processing and posting of information.
• Create customer billings and generate necessary billing forms, releases, etc.
• Create subcontractor agreements and process change orders.
• Establish and maintain a variety of files and records consistently.
• CIP - CCIP/OCIP enrollment paperwork.
• Knowledge of Certified Payroll/Davis Bacon requirements.
• Submit requests for new vendor and customer setups, including subcontractor pre-qualification support.
• Assist in initiating support requests to the contract team for legal review of contracts and related items.
• Attend meetings and conferences as needed.
• Provide sales support as required.
• Perform general office duties, including maintaining office supply inventory and planning office events.
• Provide exceptional customer service to internal/external customers and vendors.
• Other tasks as assigned.

Skills

Strong organizational skills

Detail-oriented

Excellent communication skills

Customer relation skills

Self-motivated

Team player mindset

Education

High school diploma or GED

Tools

Microsoft Excel

Smartsheet

ERP system

Outlook

Teams

Job description

We are looking for an Operations Coordinator to assist with managing, processing, and troubleshooting various tasks

essential to efficient project execution. The Operations Coordinator’s responsibilities include providing administrative

support, accounting assistance, and general office support.

What will help you to be successful?

• Strong organizational skills, detail-oriented, with the ability to manage multiple projects simultaneously
• Proficient in Microsoft Office programs such as Teams, Outlook and Microsoft Excel, including formula creation and data analysis
• Experience with advanced Excel features such as VLOOKUP, macros, or data visualization tools is a plus
• Passionate for digital tools, innovative mindset and change management aptitude, experience with Smartsheet is a plus
• Basic knowledge of general accounting principles
• Have apt interpersonal and customer relation skills
• Self-motivated
• Experienced in problem resolution
• Ability to hold others accountable
• Good knowledge of an ERP system
• Ability to build winning and lasting relations over time
• Excellent relationship and communication skills (verbal and written)
• Customer First Orientation through a consulting approach and mindset
• Familiarity with general office equipment, including scanners and copiers

What will you be responsible for in this position?

• Initial project setup in the system of record, ensuring timely processing and posting of information
• Create customer billings and generate any necessary billing forms, releases, etc.
• Create subcontractor agreements and process change orders
• Establish and maintain a variety of files and records consistently
• CIP - CCIP/OCIP enrollment paperwork
• Knowledge of Certified Payroll/Davis Bacon requirements
• Submit requests for new vendor and customer setups, including subcontractor pre-qualification support
• Assist in initiating support requests to the contract team for legal review of contracts and related items
• Attend meetings and conferences as needed
• Provide sales support as required
• Perform general office duties, including maintaining office supply inventory and assisting with planning office events and visitor check-in
• Provide exceptional customer service to internal/external customers and vendors
• Other tasks as assigned

Qualifications:

• High school diploma or GED required
• Minimum 3 years relevant work experience
• Experience providing administrative support in the construction industry
• This position will require a high level of organizational expertise, along with a customer centric, self starting, adaptable, and team player mind-set

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this U.S. based position, the expected pay range is USD 54,400 - USD 81,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors, including performance, knowledge, job-related skills, experience, and relevant education or training.