Construction Project Coordinator

Creative Financial Staffing, LLC; Madison (WI); On-site; USD 30,000 - 34,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Construction Project Coordinator to support project managers in Oak Creek, WI. The role covers project setup, billing, recordkeeping, and subcontractor documentation, with exposure to payroll and compliance processes.

You will coordinate start-ups, change orders, and reporting while maintaining accuracy in a fast-paced environment. Strong Excel skills and organizational abilities are essential to succeed.

Qualifications

• Associate degree or 2+ years in construction admin, project coordination, billing, or office admin.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational skills with attention to detail and accuracy.
• Effective communication and customer service skills.

Responsibilities

• Support Project Managers with monthly project billings, pay apps, lien docs, compliance, and reporting.
• Coordinate job starts, project setup, work orders, budgets, phase codes, change orders, and project records.
• Process service billings, maintain billing templates, support payroll time-entry accuracy.
• Manage subcontractor documentation: POs, contracts, certificates, lien releases, certified payroll, and compliance.
• Assist with accounts receivable, collections updates, and accounts payable as needed.
• Complete certified payroll, EEO reporting, and other project admin tasks for PM team.

Skills

Microsoft Excel

Outlook

Organizational skills

Communication

Multitasking

Education

Associate degree or 2+ years of related experience

Tools

Construction Billing Software

Payroll Software

Job description

Construction Project Coordinator

Location: Oak Creek, WI
Pay: $22.00 – $25.00 per hour

Why This Opportunity Stands Out

• Join a well-established construction company where you’ll play a key role in supporting projects from start-up through completion.
• Work closely with Project Managers and gain exposure to project administration, billing, compliance, and financial processes.
• Enjoy a variety of responsibilities with opportunities to learn and grow within the construction industry.
• Be part of a collaborative team that values accuracy, organization, and professionalism.
• Build valuable experience in project coordination, subcontractor management, payroll support, and construction operations.
• Contribute to projects that rely on strong administrative support to stay organized, compliant, and on schedule.

Key Responsibilities

• Support Project Managers with monthly project billings, pay applications, lien documentation, compliance requirements, and related reporting.
• Coordinate job starts, project setup, work orders, budgets, phase codes, change orders, and project records.
• Process service billings, maintain billing templates, and support payroll time-entry accuracy.
• Manage subcontractor documentation, including purchase orders, contracts, insurance certificates, lien releases, certified payroll, and other compliance requirements.
• Assist with accounts receivable, collections updates, and accounts payable activities as needed.
• Complete certified payroll, EEO reporting, and other project-related administrative tasks while supporting the Project Management Team.

Qualifications

• Associate degree or 2+ years of related experience in construction administration, project coordination, billing, accounting support, or office administration.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational skills with excellent attention to detail and accuracy.
• Effective communication and customer service skills.
• Ability to manage multiple priorities and adapt in a fast-paced environment.
• Experience with construction billing, payroll, compliance, or project management software is a plus.

Construction Project Coordinator, Project Coordinator, Construction Administrator, Project Administrator, Construction Coordinator, Construction Office Coordinator, Construction Project Assistant, Billing Coordinator, Project Support Specialist, Certified Payroll Coordinator, Accounts Receivable Coordinator, Compliance Coordinator, Project Management Support, Construction Operations Coordinator #INAUG2026

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