Construction Operations Coordinator

Wharton-Smith, Inc.; Fort Myers (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Wharton‑Smith, Inc., a Southwest Florida general contractor, is seeking an Administrative Operations Coordinator for our Ft. Myers, FL office.

The role focuses on providing administrative support to the Project Manager, Project Engineer, and Superintendent while coordinating subcontracts, purchase orders, and project documentation. The ideal candidate will be detail-oriented, highly organized, and capable of managing multiple tasks in a fast-paced environment.

Qualifications

• Administrative support experience in a professional setting.
• Proficient in Microsoft Word, Excel, and Outlook.
• Ability to manage multiple tasks and projects with attention to detail.
• Strong communication and collaboration with project teams.

Responsibilities

• Provide administrative support to the Project Manager, Project Engineer and Superintendent.
• Use project management software to generate and track subcontracts, purchase orders, bonds, and related items.
• Utilize departmental software to research and review reports.
• Review own work for accuracy and neatness, maintain project documents.
• Gather and assemble supporting documents for project manuals.
• Access and perform routine internet functions as needed.
• Knowledge of Owner Direct Purchase and MBE reporting is a plus.
• Knowledge of Contract Manager Software is a plus.
• Perform other administrative and general office duties as needed.

Skills

Microsoft Office

Organizational skills

Multitasking

Detail-oriented

Interpersonal skills

Independent worker

Accounting background

Tools

Microsoft Word

Excel

Outlook

ProcCore

Job description

Wharton‑Smith, Inc., a Southwest Florida general contractor, is seeking an Administrative Operations Coordinator for our Ft. Myers, FL office.

The role focuses on providing administrative support to the Project Manager, Project Engineer, and Superintendent while coordinating subcontracts, purchase orders, and project documentation. The ideal candidate will be detail-oriented, highly organized, and capable of managing multiple tasks in a fast-paced environment.