Construction Office Lead — Payroll, Scheduling & Admin

SEATON PAVING & SITEWORK; Fort Myers (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Seaton Paving & Sitework in Fort Myers, FL is seeking an organized Office Manager to keep our operations running smoothly behind the scenes. This role supports field crews and project teams with administrative and financial tasks in a fast-paced construction environment.

Responsibilities include AP/AR, payroll, HR documents, subcontractor coordination, and contract administration. Strong paperwork, communication, and attention to detail are essential for success.

Qualifications

• 3+ years of office management experience, preferably in construction or related trades.
• Proficiency in QuickBooks or similar accounting software.
• Strong accounts payable/receivable and basic bookkeeping knowledge.
• Experience with payroll processing and HR administrative functions.
• Excellent organization and time management, with strong written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Oversee day-to-day office operations and staff coordination.
• Manage AP/AR, invoicing, and job cost tracking.
• Process payroll and maintain HR records.
• Coordinate subcontractor agreements, vendors, and purchase orders.
• Support project managers with scheduling and contract administration.
• Maintain compliance records, insurance certificates, and licensing docs.
• Handle calls, correspondence, and client communications professionally.

Skills

Office management

Accounts payable/receivable

Payroll processing

HR administration

Communication skills

Organization & time management

Tools

QuickBooks

Excel

Microsoft Office

Job description

Seaton Paving & Sitework in Fort Myers, FL is seeking an organized Office Manager to keep our operations running smoothly behind the scenes. This role supports field crews and project teams with administrative and financial tasks in a fast-paced construction environment.

Responsibilities include AP/AR, payroll, HR documents, subcontractor coordination, and contract administration. Strong paperwork, communication, and attention to detail are essential for success.