Construction Operations Coordinator

Axxys-Construction-Group-2; Eagan (MN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Group Insurance Plan

401k matching

Sick / Personal days

3 weeks vacation

Free parking

Coffee & tea

Annual salary reviews

Social events

Supportive team

Job summary

Axxys Group in Minnesota, USA, is seeking an organized Operations Assistant to support office management and field teams, ensuring efficient workflows and accurate documentation. This role emphasizes collaboration across departments and contribution to project success.

The ideal candidate will bring 5–7 years of admin/ops experience, strong communication, and a proactive mindset in a fast-paced construction environment.

Qualifications

• College diploma or bachelor’s degree in administration, operations management, business, accounting, or a related field.
• 5–7 years of experience in administrative/operations/coordination or similar role.
• Experience in construction or project-based environment is an asset.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Bilingualism (French and English) is an asset.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Provide administrative and operational support to Office Management and assist with daily business activities.
• Support the organization, implementation, and improvement of operational processes and procedures.
• Assist with preparing and maintaining accurate records, reports, spreadsheets, and documentation related to company operations.
• Organize meetings, prepare materials, take meeting notes, and follow up on action items when required.
• Support communication and coordination with vendors, suppliers, and external partners.
• Help maintain strong vendor relationships through timely communication and follow-ups.
• Provide administrative support to project teams to facilitate smooth project execution.
• Assist with collecting, organizing, and distributing project-related information and documentation.
• Support communication between office and field teams to ensure alignment and efficient workflows.
• Assist with employees onboarding by preparing documentation, coordinating resources, and supporting company procedures.
• Collaborate with various departments, including Project Management, Field Operations, Finance, and Human Resources.
• Communicate process updates and procedural reminders to Project Managers and coordinate with relevant stakeholders to support proper project close-outs.
• Assist in overseeing day-to-day operations of Assistant Project Managers as well as Operations and Administrative assistants.
• Assist with tracking purchase orders, invoices, receipts, and operational documentation.
• Work with the Accounting team on issues that may arise (in collaboration with our Operations and Compliance Manager).
• Identify opportunities to improve processes and recommend solutions to increase operational efficiency.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Team collaboration

Bilingual (FR/EN)

Education

College diploma or bachelor’s degree in administration/ops/business

Tools

Microsoft Office Suite

Job description

Axxys Group in Minnesota, USA, is seeking an organized Operations Assistant to support office management and field teams, ensuring efficient workflows and accurate documentation. This role emphasizes collaboration across departments and contribution to project success.

The ideal candidate will bring 5–7 years of admin/ops experience, strong communication, and a proactive mindset in a fast-paced construction environment.