Operations Assistant

Axxys-Construction-Group-2; Eagan (MN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Group Insurance Plan

401k matching

Sick / Personal days

3 weeks vacation

Free parking

Coffee & tea

Annual salary reviews

Social events

Supportive team

Job summary

Axxys Group in Minnesota, USA, is seeking an organized Operations Assistant to support office management and field teams, ensuring efficient workflows and accurate documentation. This role emphasizes collaboration across departments and contribution to project success.

The ideal candidate will bring 5–7 years of admin/ops experience, strong communication, and a proactive mindset in a fast-paced construction environment.

Qualifications

• College diploma or bachelor’s degree in administration, operations management, business, accounting, or a related field.
• 5–7 years of experience in administrative/operations/coordination or similar role.
• Experience in construction or project-based environment is an asset.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Bilingualism (French and English) is an asset.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Provide administrative and operational support to Office Management and assist with daily business activities.
• Support the organization, implementation, and improvement of operational processes and procedures.
• Assist with preparing and maintaining accurate records, reports, spreadsheets, and documentation related to company operations.
• Organize meetings, prepare materials, take meeting notes, and follow up on action items when required.
• Support communication and coordination with vendors, suppliers, and external partners.
• Help maintain strong vendor relationships through timely communication and follow-ups.
• Provide administrative support to project teams to facilitate smooth project execution.
• Assist with collecting, organizing, and distributing project-related information and documentation.
• Support communication between office and field teams to ensure alignment and efficient workflows.
• Assist with employees onboarding by preparing documentation, coordinating resources, and supporting company procedures.
• Collaborate with various departments, including Project Management, Field Operations, Finance, and Human Resources.
• Communicate process updates and procedural reminders to Project Managers and coordinate with relevant stakeholders to support proper project close-outs.
• Assist in overseeing day-to-day operations of Assistant Project Managers as well as Operations and Administrative assistants.
• Assist with tracking purchase orders, invoices, receipts, and operational documentation.
• Work with the Accounting team on issues that may arise (in collaboration with our Operations and Compliance Manager).
• Identify opportunities to improve processes and recommend solutions to increase operational efficiency.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Team collaboration

Bilingual (FR/EN)

Education

College diploma or bachelor’s degree in administration/ops/business

Tools

Microsoft Office Suite

Job description

As a leader in the construction industry, at Axxys Group we thrive to provide exceptional service from Coast to Coast across Canada & the USA. Since our beginnings in 1998, we have built our reputation on reliability & quality.

At Axxys we take pride in having a highly people-oriented culture. We have the well-being of our employees and the Excellence in our services as main objectives.

We work hard into maintaining a trustworthy relationship with our customers where we always take our engagements to the next level and invest all the necessary effort and devotion to preserve our reputation of “Always delivering projects on time, on budget”!

To know more about who we are at what we did and have a sneak peek on our projects and our team of great talents, please visit at our Facebook page, and website by clicking on the icons below or on the links!

Are you an organized, detail-oriented individual who enjoys supporting teams and improving operational efficiency?

Are you looking for a new opportunity where you can grow your career within a company that values collaboration, initiative, and continuous improvement? Do you want to be part of a growing construction organization where your contribution directly supports the success of our projects and teams?

Reporting to both the Director of Conduction and Operations Manager, the Operations Assistant plays an important role in supporting Axxys’ daily operations by ensuring efficient processes, maintaining accurate documentation, coordinating information between departments, and providing administrative support to our project and field teams.

The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities in a fast-paced construction environment.

Here is your chance.

Job Description

What does your day-to-day with us look like?

• Provide administrative and operational support to Office Management and assist with daily business activities.
• Support the organization, implementation, and improvement of operational processes and procedures.
• Assist with preparing and maintaining accurate records, reports, spreadsheets, and documentation related to company operations.
• Organize meetings, prepare materials, take meeting notes, and follow up on action items when required.
• Support communication and coordination with vendors, suppliers, and external partners.
• Help maintain strong vendor relationships through timely communication and follow-ups.
• Provide administrative support to project teams to facilitate smooth project execution.
• Assist with collecting, organizing, and distributing project-related information and documentation.
• Support communication between office and field teams to ensure alignment and efficient workflows.
• Assist with employees onboarding by preparing documentation, coordinating resources, and supporting company procedures.
• Collaborate with various departments, including Project Management, Field Operations, Finance, and Human Resources.
• Communicate process updates and procedural reminders to Project Managers and coordinate with relevant stakeholders to support proper project close-outs.
• Assist in overseeing day-to-day operations of Assistant Project Managers as well as Operations and Administrative assistants.
• Assist with tracking purchase orders, invoices, receipts, and operational documentation.
• Work with the Accounting team on issues that may arise (in collaboration with our Operations and Compliance Manager).
• Identify opportunities to improve processes and recommend solutions to increase operational efficiency.
• Perform other related tasks as required.

What do you need to ensure Excellence in your role?

• College diploma or bachelor’s degree in administration, operations management, business, accounting, or a related field (an asset).
• Minimum of 5 to 7 years of experience in an administrative, operations, coordination, or similar support role.
• Experience in the construction industry or a project-based environment is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy when handling documentation and data.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to collaborate with employees at all levels of the organization.
• Strong problem-solving skills with the ability to identify issues and propose solutions.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Bilingualism (French and English) is considered an asset.
• Excellent working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

What will you get in return?

Having our employees at heart, at Axxys we are constantly working to offer the best for our team members and their families.

What’s in it for you:

• Group Insurance Plan, including medical and dental benefits with a generous contribution from the employer
• 401k matching after one year od service
• 2 sick / 1 personal day per year
• 3 Weeks of vacation
• Free parking assigned to you on day 1
• Free coffee and tea
• Yearly performance and salary reviews
• Social events
• Engaging culture and a very friendly and supportive team

EQUAL OPPORTUNITY

We support the principle of equal employment opportunity and encourage qualified candidates. Only selected candidates will be contacted.