Construction Operations Admin & Project Support

KODIAK Construction Recruiting & Staffing; Richmond (VA); On-site; USD 39,000 - 44,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing is seeking a Construction Operations Administrator in Richmond, VA. The role provides comprehensive administrative support to project teams and field leadership throughout the lifecycle of construction projects.

Responsibilities include coordinating workforce planning, onboarding, timekeeping oversight, and ensuring data accuracy across multiple systems. The ideal candidate has 3–5 years in construction administration and strong organizational skills.

Qualifications

• High school diploma or equivalent.
• Three to five years of experience in construction administration or related administrative role.
• Experience supporting multiple stakeholders in a fast-paced construction environment.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams, PDFs).
• Experience with construction management systems (Penta, Procore, Rhumbix, Resource Planning) preferred.

Responsibilities

• Manage project administrative activities, including project setup, billings, change orders, reporting, document control, and closeout requirements.
• Coordinate workforce planning activities with Operations leadership, including manpower assignments and staffing adjustments.
• Coordinate onboarding, temporary labor administration, and lifecycle activities to support staffing needs.
• Manage jobsite requirements such as badging, drug testing, safety registrations, and site access compliance.
• Support payroll and timekeeping processes through timekeeping oversight and discrepancy resolution.
• Maintain data accuracy in systems like Penta, Procore, Resource Planning, Rhumbix and provide user support.
• Prepare operational reports and assist with events and initiatives to improve efficiency.

Skills

Communication

Organization

Multitasking

Customer service

Time management

Education

High school diploma or equivalent

Tools

Penta

Procore

Rhumbix

Resource Planning

Job description

KODIAK Construction Recruiting & Staffing is seeking a Construction Operations Administrator in Richmond, VA. The role provides comprehensive administrative support to project teams and field leadership throughout the lifecycle of construction projects.

Responsibilities include coordinating workforce planning, onboarding, timekeeping oversight, and ensuring data accuracy across multiple systems. The ideal candidate has 3–5 years in construction administration and strong organizational skills.