Construction Operations & Admin Coordinator

Cosco Fire Protection; Charlotte (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Cosco Fire Protection is seeking a Business Operations Coordinator to manage administrative functions for our Charlotte Metro operations. You will handle bookkeeping support, payroll prep, filing, and information management while coordinating with field teams for timely work-order dispatch.

We value Excel proficiency, use of accounting software, and strong customer-service skills. This role requires independence and teamwork, with a standard 40-hour week and potential for growth within the

Qualifications

• Experience in administrative or office manager roles in construction.
• Excellent written and spoken communication skills.
• Proficient in Excel with ability to create worksheets and simple formulas.
• Experience using accounting software.
• Self-motivated with a strong desire to succeed.
• Ability to work independently and as part of a team.
• Must pass background check and drug screening.
• Must work 40 hours per week from 7:00 AM to 4:00 PM.

Responsibilities

• Analyze and organize office operations and procedures such as bookkeeping, payroll preparation, information management, and filing.
• Maximize office productivity through Microsoft Office and Excel.
• Manage work orders flow and assist dispatching technicians to jobs.
• Establish uniform correspondence procedures and bidding style.
• Open new jobs and bill clients using accounting software; close jobs for disposition.
• Plan office layout, budget, and initiate cost-reduction programs.
• Maintain personnel records and HR communications.
• Communicate with customers and vendors; respond to inquiries.
• Prepare activity reports for management on service, contracts, and invoices.

Skills

Administrative experience

Excel proficiency

Customer service mindset

Strong communication

Team player

Self-motivated

Tools

Microsoft Office

Accounting software

Job description

Cosco Fire Protection is seeking a Business Operations Coordinator to manage administrative functions for our Charlotte Metro operations. You will handle bookkeeping support, payroll prep, filing, and information management while coordinating with field teams for timely work-order dispatch.

We value Excel proficiency, use of accounting software, and strong customer-service skills. This role requires independence and teamwork, with a standard 40-hour week and potential for growth within the